Job Description

We are looking for an Executive Assistant / Administrative Coordinator to support senior leadership / Plant Head in a manufacturing workplace. The role involves managing schedules, coordinating meetings, preparing reports and presentations, maintaining documentation, and ensuring timely follow-up on action items.

Key Responsibilities
Manage calendars, meetings, appointments, and schedules for senior leadership / Plant Head.
Coordinate with internal departments and stakeholders for meetings and activities.
Prepare MOMs (Minutes of Meeting) and track action items to closure.
Prepare reports, presentations, MIS and other management documents.
Maintain confidential records, documents, and significant correspondence.
Ensure timely follow-up with various teams on pending activities.
Support meeting preparation, presentations, and management reviews.




Maintain proper documentation and record management.
Support administrative activities within the plant/manufacturing environment.
Follow good workplace practices including awareness of 5S and manufacturing systems.

Required Skills
Excellent written and verbal communication skills.
Strong coordination, follow-up, and organizational skills.
Proficiency in MS Excel, PowerPoint, and Word.
Good presentation and report preparation skills.
Robust documentation and record-management abilities.
Good analytical and problem-solving skills.
Ability to handle confidential information with professionalism.

Education

MBA / MSc / PG Diploma in Management preferred.

📌 Executive Assistant Mysuru
🏢 Xpheno
📍 Mysuru