Job Description Office Administrator

Location: Indore

Department: Administration

Company: MediBuddy

About the Role

As an Office Administrator at MediBuddy, you will be responsible for ensuring smooth

day-to-day operations of the office, managing administrative activities, and supporting

employees to maintain a productive work setting. You will handle facilities, vendor

coordination, office supplies, travel arrangements, and assist in implementing policies that

support business efficiency and employee satisfaction.

Key Responsibilities
Office & Facility Management
Oversee daily office operations, housekeeping, and facility maintenance.
Ensure office infrastructure (workstations, meeting rooms, IT equipment, pantry, etc.) is

in working order.
Manage seating arrangements and space allocation for employees.
Vendor & Inventory Management
Coordinate with vendors for office supplies, housekeeping, security, and other facility

services.
Monitor stock levels of office supplies, pantry items, and place orders as needed.




Negotiate with vendors for cost-effective procurement.
Employee Support
Assist employees with administrative queries and requests.
Coordinate travel bookings, hotel accommodations, and local transport for

employees/guests.
Support HR/Admin team in onboarding current employees (ID cards, desk setup, access

cards).
Compliance & Policy Implementation
Ensure adherence to office safety, hygiene, and compliance protocols.
Maintain proper documentation of administrative expenses, invoices, and contracts.
Support audits and compliance checks related to office facilities.
Event & Meeting Coordination
Assist in organizing company events, team activities, and employee engagement

programs.
Manage meeting room bookings and ensure availability of resources (AV setup,

stationery, refreshments).
Reporting & Documentation
Prepare periodic reports on office expenses, vendor performance, and facility upkeep.
Maintain up

📌 Administrator Indore (India)
🏢 Medibuddy
📍 India