Job Description – Office Assistant

Position: Office Assistant – Transactions & Wage Management
Department: Administration / Accounts
Reports To: Office Manager / Management

Job Summary

The Office Assistant will be responsible for handling the company’s day-to-day office transactions, maintaining records, preparing wage details, and supporting routine administrative and accounting activities. The role requires accuracy, confidentiality, valuable record-keeping skills, and timely completion of daily tasks.

Key Responsibilities
Maintain daily records of cash receipts, payments, purchases, expenses, and other office transactions.
Record day-to-day business transactions accurately in Excel or the company’s accounting system.
Prepare daily cash and transaction summaries for management.
Collect and verify bills, vouchers, receipts, and supporting documents.
Maintain proper filing and documentation of financial and administrative records.
Prepare daily/weekly wage calculations based on attendance, working days, units produced, or applicable wage rates.




Maintain wage and attendance records for workers and staff.
Verify wage calculations and ensure that payments are made accurately and on time.
Prepare wage sheets and payment summaries for management approval.
Coordinate with production and supervisory staff to collect attendance and production details required for wage calculation.
Maintain records of advances, deductions, overtime, and other wage adjustments.
Assist in bank transactions, payment entries, and reconciliation of daily transactions.
Monitor petty cash and maintain proper supporting documents for all expenses.
Assist the accounts team with data entry and preparation of routine reports.
Maintain confidentiality of company financial and employee wage information.
Perform other office and administrative duties assigned by management.

Required Skills
Basic knowledge of accounting and office administration.
Positive working knowledge

📌 Office Assistant Kochi (India)
🏢 Aiswaria Modern Rice Mill
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