Job Description Tender Executive

Department: Tendering Executive

Location: Vidyavihar, Mumbai

Reporting To: Manager

Key Responsibilities
Identify and monitor relevant government, municipal, PSU and private tenders through appropriate tender portals.
Review tender documents, eligibility criteria, scope of work, BOQ, technical specifications, EMD, tender fees, and other requirements.
Prepare tender checklists and ensure all required documents are available before submission.
Coordinate with Commercial, Finance, HR, Operations and Technical teams for required information and documents.
Prepare technical and commercial tender documentation as per tender requirements.
Coordinate for EMD, tender fees, performance security, bank guarantees and other financial requirements.
Upload and submit tenders within prescribed timelines and ensure successful submission.
Prepare tender queries, clarification requests and pre-bid documentation wherever required.
Maintain proper records of submitted tenders, tender status, results, agreements and related documents.




Track tender opening dates, technical evaluation, financial bids, negotiations and award status.
Assist in preparation of comparative statements, costing sheets and bid analysis.
Ensure compliance with tender conditions and highlight commercial, technical or contractual risks to management.
Coordinate with project/operations teams for manpower, equipment, costing and technical inputs required for bids.
Maintain a database of ongoing, upcoming, submitted and awarded tenders.
Support management in preparing tender-related MIS and periodic reports.

Candidate Profile
Qualifiation – Mechanical engineering background only

Experience: Min 3 years of experience in tendering/bidding, preferably in government, municipal, infrastructure, environmental services, firefighting, mechanical or O&M; projects.
Valuable understanding of government/PSU tendering procedures and e-tender portals.
Solid knowled

📌 Tender Executive Mumbai (India)
🏢 Aryan Pumps & Enviro Solutions
📍 India