JOB DESCRIPTION (JD)
Position: Executive Assistant to Managing Director (EA to MD)
Department: Management / Administration
Reporting To: Managing Director (MD)
Location:Delta Souviner pvt ltd

Job Purpose

To provide high-level administrative, operational, and coordination support to the Managing Director by ensuring smooth execution of daily activities, effective communication, scheduling, reporting, and follow-up on business priorities.

Key Responsibilities1. Calendar & Schedule Management
Manage and maintain the MD’s daily calendar, appointments, meetings, and travel schedules.
Prioritise appointments and manage schedule conflicts effectively.
Communication & Coordination
Act as the primary point of contact between the MD and internal/external stakeholders.
Maintain confidentiality of all business discussions, documents, and decisions.
Meeting Management
Prepare agendas, presentations, and briefing materials for meetings.
Record Minutes of Meeting (MOM) and track action points for closure.
Reporting & Follow-up




Collect departmental reports and consolidate them for MD review.
Track pending tasks, projects, approvals, and commitments assigned by the MD.
Ensure timely follow-up with department heads and provide status updates.
Travel & Hospitality Management
Arrange travel bookings, accommodation, transport, and itineraries for the MD.
Coordinate hospitality arrangements for visitors, clients, and business associates.
Documentation & Record Management
Maintain organised digital and physical records of significant documents, contracts, agreements, and correspondence.
Ensure proper filing and easy retrieval of confidential records.
Administrative Support
Prepare presentations, MIS reports, dashboards, and business summaries.
Assist in event coordination, management meetings, and strategic reviews.
Support the MD in special projects and cross-functional initiatives.

Required Qualifications
Graduate /MBA will be

📌 Executive Assistant To Managing Director Kartarpur (India)
🏢 Delta Industries
📍 India