Admin Executive - Job Description

Location: Perungudi, Chennai

Role Overview

We are looking for an organized and responsible Admin Executive to support the day-to-day functioning of the office. The role will involve coordinating administrative activities, assisting with finance and billing, managing vendors, tracking inventory and assets, and ensuring smooth office operations.

Key Responsibilities
Office Administration: Handle day-to-day office coordination, documentation, records, supplies, and administrative requirements.
Finance & Billing Support: Assist with invoices, bills, expense tracking, payment follow-ups, basic accounting records, and maintaining financial documentation.
Vendor Management: Coordinate with vendors, collect quotations, manage purchase requirements, follow up on deliveries/payments, and maintain vendor records.
Stock & Inventory Management: Track office/course-related stock, maintain inventory records, monitor usage, and coordinate timely replenishment.
Asset Management: Maintain records of company assets, equipment, allocation,



movement, maintenance, and returns.
Procurement & Purchases: Support procurement activities, compare quotations, raise purchase requests/orders, and ensure timely delivery of required materials.
Documentation & Records: Maintain organized records of invoices, receipts, contracts, purchase documents, assets, vendors, and other operational paperwork.
Coordination & Support: Coordinate with internal teams and external stakeholders to resolve administrative and operational requirements.
Reporting: Prepare regular reports on expenses, inventory, assets, vendor status, and other operational activities.
Process Improvement: Help establish and maintain easy systems and processes to make office operations more productive and organized.

Ideal Candidate
Positive organizational and coordination skills
Comfortable working with Excel/Google Sheets and basic financial records

📌 Admin Executive Velachery (India)
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