ORACLE FUNCTIONAL CONSULTANT AME

Location: Bangalore / Hyderabad / Pune (Hybrid 3 days WFO in a week)

Role Overview

We are seeking an experienced Oracle EBS Functional Consultant to join our Approvals Management Engine (AME) Practice. The consultant will be responsible for analysing approval requirements, designing approval solutions, configuring Oracle Approvals Management, supporting Oracle Workflow integration, conducting testing, and providing production support across Oracle E-Business Suite modules.

The ideal candidate should have strong functional expertise in Oracle EBS R12/R12.2, Oracle Approvals Management Engine, organizational and approval hierarchies, and workflow-based business processes. The role requires close collaboration with business users, application teams, Oracle technical consultants, and support teams to implement secure, scalable, and audit-compliant approval processes.

Oracle AME is a configurable rules engine within Oracle E-Business Suite that determines who must approve a transaction. It supports conditions, attributes, action types, approval groups, hierarchies, rule priorities, and header- or line-level approval rules.

Key Responsibilities

1. Business Requirement Analysis

- Engage with business stakeholders to understand approval policies, delegation requirements, authorization limits, and approval hierarchies.
- Conduct requirement-gathering and solution-design workshops.
- Analyse existing manual, workflow-based, or customized approval processes.
- Document current-state and future-state approval processes.
- Translate approval policies into Oracle AME rules and configurations.
- Identify gaps between business requirements and standard Oracle EBS functionality.
- Recommend standard, scalable, and supportable approval solutions.
- Define approval scenarios for:
- Single-level and multi-level approvals
- Supervisory and position hierarchies
- Job-level approvals
- Amount-based approvals
- Cost-centre and department-based approvals
- Project and organization-based approvals
- Category- and account-based approvals
- Serial and parallel approvals
- Pre-approvals and post-approvals
- Exception and escalation approvals
- Approval-group-based routing
- Header- and line-level approvals

2. Oracle AME Configuration

- Configure and maintain Oracle Approvals Management Engine for supported transaction types.
- Configure AME components, including:
- Transaction types
- Attributes
- Mandatory attributes
- Static and dynamic attributes
- Conditions
- Action types
- Approver groups
- Approval rules
- Rule priorities
- Item classes
- Configuration variables
- List-creation rules
- List-modification rules
- Substitution rules
- Exception rules

- Configure approvals based on:

- Employee-supervisor hierarchy
- Position hierarchy
- Job-level hierarchy
- Absolute and relative job levels
- Authority limits
- Approval groups
- Transaction values and attributes

- Configure repeated-approver handling and forwarding behaviour.
- Use the AME Test Workbench to validate rules, conditions, attributes, applicable approvers, and approval sequences.
- Maintain AME Administrator and Business Analyst responsibilities, roles, grants, and access.
- Ensure AME rules are reusable, maintainable, and aligned with organizational approval policies.

Oracle's AME implementation guidance specifically covers transaction types, configuration variables, attributes, conditions, approver groups, action types, rule use, chain-of-authority processing, repeated approvers, parallel approvals, exception handling, and testing.

3. Oracle EBS Module Integration

Configure and support AME approval processes across applicable Oracle EBS modules, such as:

- Oracle iProcurement
- Oracle Purchasing
- Oracle Payables
- Oracle Internet Expenses
- Oracle General Ledger
- Oracle Receivables
- Oracle Human Resources
- Oracle Self-Service Human Resources
- Oracle Learning Management
- Oracle Sourcing
- Oracle iSupplier Portal
- Oracle Order Management
- Oracle Quoting
- Oracle Projects
- Oracle Service Contracts
- Oracle User Management
- Oracle Process Manufacturing
- Oracle Enterprise Asset Management
- Custom Oracle EBS transactions integrated with AME





Typical approval processes may include:

- Purchase requisition approvals
- Purchase order and agreement approvals
- Supplier registration approvals
- Invoice approvals
- Expense-report approvals
- Journal approvals
- Credit memo approvals
- Employee self-service approvals
- Compensation and HR transaction approvals
- Contract and quotation approvals
- Sourcing-document approvals
- Custom transaction approvals

Oracle AME is integrated with various Oracle EBS applications and is designed to support both simple and complex approval rules from a centralized repository

4. Organizational Hierarchies and Approval Authority

- Analyse and configure employee-supervisor, position, and job-level approval hierarchies.
- Work with HR and business teams to maintain accurate organizational data required for approval routing.
- Define approval-authority and signing-limit requirements.
- Configure approvals based on:
- Operating unit
- Legal entity
- Business unit
- Organization
- Department
- Cost centre
- Project
- Ledger
- Transaction amount
- Currency
- Account combination
- Item category
- Supplier

- Identify and resolve issues relating to inactive employees, missing supervisors, incomplete hierarchies, invalid positions, and insufficient approval authority.
- Design fallback and exception handling for incomplete or invalid organizational hierarchies.

5. Oracle Workflow Coordination

- Work closely with Oracle Workflow technical consultants to support end-to-end transaction approvals.
- Analyse interactions among Oracle AME, Oracle Workflow, Workflow Directory Services, and module-specific approval processes.
- Review workflow notifications, approval responses, routing behaviour, and transaction status updates.
- Support approval actions such as:
- Approve
- Reject
- Return for correction
- Request information
- Delegate
- Transfer
- Reassign
- Forward

- Assist with notification templates, timeout configuration, reminders, escalations, and exception handling.
- Validate that the transaction status is correctly updated after approval completion.
- Support troubleshooting of stuck, errored, deferred, or incomplete workflow activities.
- Coordinate with technical teams for custom workflow development when standard functionality does not meet business requirements.

Oracle AME is closely integrated with Oracle Workflow Directory Services and provides APIs for integration with custom or in-house applications.

6. Functional and Technical Specifications

- Prepare detailed functional design documents for AME solutions.
- Document attributes, conditions, action types, approver groups, rules, and hierarchy requirements.
- Prepare functional specifications for:
- Custom AME attributes
- Agile SQL attributes
- Custom transaction types
- Workflow modifications
- Approval notifications
- Interfaces
- Reports
- Data conversions
- Extensions
- Approval dashboards

- Work with Oracle technical consultants to develop and validate custom components.
- Review technical-design documents to ensure alignment with functional requirements.
- Document error handling, exception management, and support procedures.

7. Testing and Quality Assurance

- Prepare comprehensive test scenarios, test scripts, test data, and expected results.
- Conduct or support:
- Unit testing
- Conference Room Pilots
- System Integration Testing
- User Acceptance Testing
- Regression testing
- Security testing
- Performance and volume testing

- Validate all approval paths, including positive, negative, exception, and boundary scenarios.
- Test amount thresholds, hierarchy changes, currency conversions, repeated approvers, delegations, and approval-group membership.
- Use AME Test Workbench to review applicable conditions, rules, actions, and generated approver lists.




- Validate end-to-end integration between AME, Oracle Workflow, notifications, and originating EBS transactions.
- Record, analyse, prioritize, and coordinate the resolution of defects.
- Obtain business approval and sign-off before production deployment.

8. Migration and Deployment

- Prepare configuration migration and deployment plans.
- Coordinate the movement of AME configuration across development, testing, staging, and production environments.
- Validate configuration dependencies before migration.
- Prepare manual configuration documents, migration scripts, and validation checklists as applicable.
- Support deployment readiness reviews and go-live activities.
- Perform post-deployment validation of transaction types, attributes, conditions, approval groups, rules, and workflow behaviour.
- Ensure that environment-specific values and organizational hierarchies are correctly configured.

9. Production Support and Troubleshooting

- Provide functional support for Oracle AME- and Workflow-related issues.
- Troubleshoot issues such as:
- Incorrect approver identification
- Missing approvers
- Duplicate approvers
- Incorrect approval sequences
- Approval rules not being triggered
- Invalid or missing attribute values
- Incomplete approval hierarchies
- Stuck workflow notifications
- Approval notifications not being delivered
- Transactions remaining in pending approval status
- Delegation and vacation-rule issues
- Incorrect transaction status after approval

- Use AME Test Workbench and Oracle Workflow monitoring tools for issue analysis.
- Perform root-cause analysis and recommend corrective and preventive actions.
- Coordinate with application, technical, database, integration, and infrastructure teams.
- Create knowledge articles, troubleshooting guides, and operational support documents.
- Monitor recurring issues and recommend improvements to approval configurations and support processes.

10. Governance, Security and Compliance

- Ensure approval rules comply with organizational authorization and delegation-of-authority policies.
- Support segregation-of-duties and internal-control requirements.
- Ensure that AME Administrator and Business Analyst access is appropriately restricted.
- Maintain proper documentation and audit trails for approval-rule changes.
- Support internal audits, external audits, and compliance reviews.
- Implement controlled change-management practices for AME configuration updates.
- Ensure that production approval-rule changes are tested, approved, migrated, and documented.
- Coordinate with security teams to review user responsibilities, roles, grants, and access.

Experience Requirements

- 6-9 years of relevant experience
- Minimum 2 3 years of hands-on AME configuration and support experience
- At least one end-to-end Oracle EBS implementation involving AME and Oracle Workflow is preferred

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📌 ORACLE FUNCTIONAL CONSULTANT – AME (Bengaluru)
🏢 VDart Software Services
📍 Bengaluru