We are looking for a Department Assistant to support day-to-day departmental administration and employee coordination activities.

Key Responsibilities
Maintain department “In” and “Out” time entries.
Maintain Leave Records and support attendance/leave approvals and reviews.
Maintain and update employee personal data and records.
Coordinate and request necessary IT accessories for new joiners and ensure timely availability.
Support new-joiner onboarding, including introduction to the department and coordination with the team.
Share department welcome guides, email structures, office timings, leave policies and timesheet information with new employees.
Communicate relevant information through email, Intranet and SOPs.
Review and verify weekly timesheet bookings, obtain approvals and follow up on missing timesheets.




Coordinate regularly with HR regarding new joiners, employee changes and other department-related requirements.
Assist with training-room bookings, resource coordination and communication of training requirements/hours for approval.
Prepare and maintain PDF documentation, including PDF creation and merging of PDF files.
Requirements
Good working knowledge of Microsoft Office – Excel, Word and PowerPoint.
Good communication and coordination skills.
Solid attention to detail and ability to maintain employee/department records.
Good organizational and follow-up skills.
Ability to work with HR, IT and other internal teams.
Basic knowledge of PDF documentation and PDF editing/merging.

📌 DEPARTMENT ASSISTANT (Chennai)
🏢 Tecnicas Reunidas
📍 Chennai