About the Role:

We are looking for a detail-oriented and proactive Junior Executive Assistant to support the Senior Executive Assistant in managing the CXO's calendar and travel arrangements, while also coordinating travel logistics for the broader team. This is an excellent opportunity for someone who thrives in a quick-paced environment, has strong organisational instincts, and wants to grow into a senior executive support role.

Key Responsibilities:

CXO Calendar & Travel Support (in partnership with Senior EA)
- Assist the Senior EA in managing the CXO's day-to-day calendar, including scheduling, rescheduling, and prioritising meetings
- Help resolve scheduling conflicts and flag calendar clashes proactively
- Coordinate all aspects of CXO travel: flights, hotels, ground transportation, visas, and itineraries
- Prepare detailed travel itineraries and briefing documents ahead of trips
- Monitor flight changes, delays, or cancellations and adjust plans in real time
- Ensure all travel and calendar arrangements align with the CXO's preferences and company travel policy




- Maintain confidentiality and exercise sound judgment when handling sensitive scheduling information

Team Travel Booking
- Manage travel bookings (flights, accommodation, transport) for the broader team as needed
- Track and consolidate travel requests, ensuring timely booking within budget and policy guidelines
- Maintain organized records of bookings, invoices, and travel expenses for reconciliation
- Serve as the point of contact for team members' travel-related queries and last-minute changes
- Build and maintain relationships with preferred vendors (travel agencies, hotels, airlines) to streamline bookings

General Support
- Provide backup coverage for the Senior EA during periods of leave or high workload
- Assist with expense report preparation and reconciliation related to travel
- Support ad hoc administrative tasks and special projects as assigned
- Continuously look for ways to improve

📌 Executive Assistant to Chief Executive Officer (India)
🏢 mobi
📍 India