Main purpose
The Executive Assistant will be an integral part of Trafigura's executive support function, working directly with senior global leaders across the organisation. The role exists to enable leadership effectiveness by seamlessly managing schedules, travel, communications, and administrative operations in a high-paced, globally connected trading workplace. The EA will act as a trusted operational partner anticipating needs, managing competing priorities, and ensuring that every interaction with the executive's office reflects Trafigura's standards of professionalism.
Key responsibilities
Calendar & Schedule Management
Manage complex, multi-time-zone calendars for one or more senior executives, proactively resolving scheduling conflicts and prioritising commitments.
Coordinate internal and external meetings across Trafigura's global offices (London, Singapore, Geneva, Houston, Mumbai), accounting for time zone differences.
Maintain a forward-looking view of executive commitments and flag potential clashes or over-commitments in advance.
Send meeting invites, confirmations,



and reminders in a timely manner; manage last-minute changes calmly and efficiently.
Travel Coordination
Arrange complex, multi-leg international travel including flights, hotels, ground transportation, visas, and documentation.
Build detailed, real-time travel itineraries and dossiers covering all bookings, contacts, and contingency information.
Manage changes, cancellations, and last-minute travel disruptions swiftly and without escalation.
Liaise with Trafigura's travel management partners and vendors to ensure policy compliance and cost efficiency.
Expense Management & Workday
Process and submit expense reports accurately and on time, ensuring full compliance with Trafigura's expense policy.
Prepare, reconcile, and track expense claims on behalf of executives; follow up on approvals and reimbursements proactively.
Maintain organised records of receipts, invoices, and financial docume

📌 Executive Assistant (Mumbai)
🏢 Trafigura
📍 Mumbai