Job Description Senior Accounts Executive

Position: Senior Accounts Executive Accounts, Reconciliation & Inventory
Location: Gurgaon (Gurugram), Haryana
Experience: 36 Years
Employment Type: Full-Time
Salary: 25,000 40,000 per month, depending on experience and skills

About the Role

We are looking for a responsible and detail-oriented Senior Accounts Executive to manage day-to-day accounting operations, invoicing, accounts reconciliation, and inventory/stock reconciliation.

The ideal candidate should be able to independently handle accounting activities, identify discrepancies, maintain accurate records, and coordinate with suppliers, customers, stores, and internal teams.

Key Responsibilities

1. Invoicing & Billing

- Prepare and verify sales and purchase invoices.
- Ensure correct GST, HSN/SAC, quantities, rates and taxes in invoices.
- Process credit notes and debit notes.
- Verify invoices against purchase orders/delivery documents where applicable.
- Maintain proper invoice records.
- Follow up on missing or incorrect invoices.

2. Accounts Reconciliation

- Perform customer/party ledger reconciliation.
- Perform supplier/vendor reconciliation.
- Conduct bank reconciliation on a regular basis.
- Identify and resolve differences between books, bank statements, customer ledgers and supplier statements.
- Track outstanding receivables and payables.
- Prepare ageing reports and follow up on outstanding amounts.

3. Stock Reconciliation

- Maintain and monitor inventory records.
- Reconcile physical stock vs. system stock.
- Identify shortages, excess stock, damaged stock and unexplained differences.
- Reconcile stock movement between stores/locations.
- Coordinate with store/operations teams for stock verification.
- Prepare regular stock reconciliation reports.
- Investigate discrepancies and recommend corrective action.

4. GST & Tax Compliance Support

- Maintain accurate GST-related accounting records.
- Verify GST on purchase and sales invoices.




- Assist in GST reconciliation.
- Coordinate with the CA/tax consultant for GST returns and other statutory requirements.
- Maintain records required for audits and tax filings.

5. Tally & Accounting Software

- Make accurate entries in Tally Prime / BUSY accounting software
- Maintain ledgers, vouchers, purchase, sales, receipts and payment entries.
- Ensure proper accounting classification.
- Regularly check outstanding balances and ledger accuracy.

6. Excel & MIS Reporting

- Prepare daily/weekly/monthly accounting reports.
- Maintain reconciliation sheets in Microsoft Excel / Google Sheets.
- Use Excel for:

- VLOOKUP/XLOOKUP
- SUMIF/SUMIFS
- Pivot Tables
- Filters & sorting
- Conditional formatting
- Reconciliation
- Stock analysis

- Prepare management reports when required.

Required Skills

Must Have:

- 36 years of relevant accounting experience.
- Strong knowledge of Tally Prime / Busy software
- Good knowledge of GST.
- Strong invoicing experience.
- Excellent understanding of ledger reconciliation.
- Strong bank reconciliation skills.
- Practical experience in stock/inventory reconciliation.
- Valuable knowledge of Microsoft Excel.
- Ability to identify accounting discrepancies.
- Good attention to detail.
- Ability to work independently.

Preferred Experience

Candidates with experience in any of the following industries will be preferred:

- Distribution
- FMCG
- Retail
- Manufacturing
- Packaged drinking water
- Logistics
- Warehouse/inventory-based businesses

Experience handling multiple stores/locations and inventory movement will be an advantage.

Candidate Profile

We are looking for someone who:

- Takes ownership of accounting work.
- Does not simply enter data but understands the numbers.
- Can independently identify discrepancies.
- Is comfortable questioning incorrect invoices or entries.
- Can reconcile large volumes of transactions.
- Maintains confidentiality of financial information.
- Is organized and deadline-oriented.
- Can communicate effectively with vendors, customers and internal teams.

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