Founder’s Office Executive / Executive Assistant
Location: Kudlu Gate, Bangalore
Workplace Type: On-site
Experience: Freshers to 4 Years
Qualification: MBA – Mandatory
Salary: Up to ₹3.36 LPA
Employment Type: Full-time
About the Role
We are looking for an energetic, highly organized and proactive Founder’s Office Executive / Executive Assistant to work closely with our Founders and support them with business coordination, follow-ups, meetings, office activities and external engagements.
This is not a conventional administrative role. You will work directly with the Founders and gain hands-on exposure to business development, recruitment, client management, operations, sales and entrepreneurship.
The ideal candidate should be confident, well-organized, proactive and comfortable taking ownership of tasks in a fast-paced startup environment.
Key ResponsibilitiesFounder Support
Manage and coordinate the Founders’ calendars, meetings and appointments.
Schedule, confirm and reschedule meetings as required.
Maintain daily lists of important meetings, calls,



follow-ups and pending actions.
Prepare meeting notes and track action items.
Remind Founders about significant deadlines, commitments and follow-ups.
Support the Founders with day-to-day business coordination.
Calls & Follow-ups
Make professional calls to clients, prospects, vendors, candidates and other stakeholders.
Follow up on meetings, proposals, requirements, payments and pending actions.
Maintain structured follow-up trackers.
Ensure important follow-ups are completed on time.
Escalate important or delayed matters to the Founders.
Business Development Support
Assist the Founders with scheduling client and prospect meetings.
Support initial outreach and follow-ups when required.
Maintain lead and prospect information.
Coordinate demos, business meetings and discussions.
Assist in preparing basic presentations and business documents.
Office & Team Coordination
Track important day-to-day office activities.
Coordinate

📌 Founder’s Office Executive (India)
🏢 Helios Systems Asia
📍 India