MAIN JOB PURPOSE
- The Procurement hub in India has emerged as the biggest Procurement hub across the globe with 275 FTE positions based in India
- The India Procurement leadership team (IPLT) has been created with 1 VP and 9 Procurement Directors ( 10 WL3+)
- In this role you will provide proactive and high-level business support to the India Procurement Leadership Team ( 1 VP Procurement and 4-5 Procurement Directors).
- The Procurement function requires an assistant who is a self-starter with attention to detail, who can interact regularly with all Procurement Leaders within India as well as global Procurement Leadership.
- You must be capable of managing your own time flexibly and effectively, juggling day to day tasks as well as proactively spot opportunities to add value to the business.
- In addition to the core assistant work, this role is accountable for coordinating the strategic Programs of Procurement.
- We seek a candidate who will spend time working on the tasks as described below, take time for your own development,
and specifically want to challenge yourself to have a greater impact across the function you are supporting.
JOB SUMMARY
- Complex diary management - arrange meetings on a daily basis, both virtual and in person across multiple time zones, and reschedule as needed for all IPLT Members
- Organization of international and local travel, including preparations of itineraries and travel logistics, visa applications, and the management of out-of-office requirements
- Sending meeting invitations, agendas, minutes, and other communications on behalf of leaders
- Maintaining departmental lists, manage distribution of internal communications and meeting invites, and ensure proper maintenance for current joiners and leavers
- Coordinate, schedule, and track Procurement Overheads Budget with support from finance and Temporary Positions with support from HR.
- Manage the allocations of global and local travel expenses, working with finance
- Look at value