Job Description:

We are seeking a highly motivated and skilled Business Support / General Administration Specialist to join our team at our Mumbai location.
This role requires a dynamic individual with expertise in managing daily office operations, supporting the management team, and overseeing various administrative functions. The ideal candidate should have strong communication skills, problem-solving abilities, and a keen eye for detail to ensure smooth business operations and adherence to company policies.

Key Responsibilities:
A) General Administration & Office Management:
Oversee daily administrative operations, ensuring the office environment is well-maintained and fully functional.
Manage office facilities, including housekeeping, pantry services, and other day-to-day operations.
Coordinate with internal teams and external vendors to ensure smooth office functioning.
B) MIS & Invoice Tracking:
Manage MIS reports and ensure timely, accurate tracking, reporting of administrative expenses & activities.
Handle MMT (MakeMyTrip) travel invoicing, including invoice verification,



reconciliation, tracking, and timely submission for processing.
Coordinate with internal stakeholders and travel vendors to resolve invoice discrepancies and ensure closure within timelines
C) Vendor & Contract Management:
Manage relationships with external vendors, ensuring service quality and cost optimization.
Handle contract management, including negotiations, renewals, and compliance.
Ensure that all vendor contracts are updated and adhere to company policies and legal requirements.
D) People Management:
Manage a team of administrative staff, ensuring high levels of performance and collaboration.
Support employee onboarding, facilities management, and coordination of office-related activities.
Foster a positive and efficient work environment for all employees.
E) Compliance, EHS (Setting, Health, and Safety):
Ensure that the office complies with all organizational policies and le

📌 Regional Administrative Manager (Mumbai)
🏢 Kia India
📍 Mumbai