Role & responsibilities

- Manage daily calendars, appointments, meetings, and schedules.

- Coordinate and prioritize meetings and commitments.

- Handle emails, phone calls, correspondence, and other communications.

- Prepare documents, reports, presentations, and meeting materials.

- Take meeting notes and maintain action-item records.

- Arrange business and personal travel, including transportation and accommodation.

- Manage expense records, invoices, bills, and reimbursement documentation.

- Organize and maintain confidential files, documents, and records.

- Follow up on pending tasks and ensure deadlines are met.

- Coordinate with employees, clients, vendors, and external contacts.

- Conduct research and prepare information as requested.

- Assist with personal errands and administrative tasks when required.

- Maintain confidentiality regarding personal, financial, and business information.

- Monitor important dates, appointments, renewals, and other commitments.

- Assist with planning events, meetings, and special occasions.

- Handle multiple tasks efficiently and adapt to changing priorities.

- Perform other duties as assigned by the executive or employer.

Preferred candidate profile

- Bachelors degree or equivalent qualification is preferred.





- Previous experience as a Personal Assistant, Executive Assistant, Office Assistant, or in a similar administrative role is an advantage.

- Excellent verbal and written communication skills.

- Strong organizational and time-management abilities.

- Proficiency in Microsoft Office, Google Workspace, email, and calendar-management tools.

- Strong attention to detail and accuracy.

- Ability to multitask and prioritize effectively.

- Qualified, polite, and presentable personality.

- Strong problem-solving and decision-making skills.

- Ability to work independently with minimal supervision.

- High level of discretion, confidentiality, and integrity.

- Flexible and adaptable to changing schedules and priorities.

- Proactive approach with the ability to anticipate requirements.

Perks and benefits

- Organization and time management

- Communication and interpersonal skills

- Confidentiality and discretion

- Multitasking and prioritization

- Problem-solving

- Attention to detail

- Professionalism and reliability

- Initiative and proactive thinking

- Calendar and schedule management

- Relationship and coordination skills

📌 Walk-in || Personal Assistant (Mumbai)
🏢 KOTWALA ENTERPRISE
📍 Mumbai