Role Purpose:
The Facilities Assistant will support the Facilities Manager in overseeing administrative, compliance and transport processes across multiple preschool and childcare centres within the region, while also supporting the setup and readiness of new centres in line with Vivero SOPs and safety standards.
Key Responsibilities:
Administration
- Support the Facilities Manager to oversee administrative operations across centres, support in ensuring consistency in SOP implementation
- Conduct periodic centre visits to support operational readiness, documentation, and compliance
- Support centres in resolving operational challenges and implementing best practices
- Support in timely repairs and maintenance of all centers
- Support in recruiting housekeeping staff, drivers and security personnel
- Support onboarding, role clarity, and performance monitoring of housekeeping staff, drivers and security personnel
- Provide support to centers for events, annual concerts, etc.
Current Centre Setup & Launch Support
- Support administrative and operational readiness for new centre launches
- Support the Facilities Manager to coordinate setup of statutory documentation, licenses, and approvals required before launch
- Support center readiness including staff records, vehicle records
- Coordinate vendor onboarding (housekeeping, security, transport, maintenance) for new centres
- Support in ensuring pre-opening checklists, and safety audits are completed before launch
- Support handholding of housekeeping staff, drivers and security staff during the initial phase post launch
Compliance, Safety & Audits
- Ensure adherence to statutory norms and internal SOPs across centres
- Support centers in audit preparedness and ensure timely closure of audit observations
- Ensure emergency preparedness measures such as fire safety (