ROLE OVERVIEW
The Invoice & Reconciliation Analyst ensures the accuracy of procurement-related financial transactions — matching invoices to purchase orders and receipts, securing timely and accurate approval, and investigating and resolving disputes and exceptions. At roughly 1,000 invoices per month, the role is the financial-control checkpoint of the operation, where errors are caught before they reach the ledger.
KEY RESPONSIBILITIES
1. Invoice Matching & Approval
Execute timely 2-way financial matching for hardware accessories and comprehensive 3-way matching (comparing Purchase Orders, Invoice details, and Goods Receipt Notes) for capitalized hardware assets.
Ensure invoices are compliant with company requirements before they are approved for payment.
Cross-reference software-specific invoices against purchase records, verifying unit prices, license tiers, quantities, software titles, editions, and publisher details against the master asset database to confirm alignment before clearing.
Validate invoice categories across multiple spend areas,



including Blanket Purchase Orders (BPOs), standard qualified services, software entitlements, and transportation, logistics, and freight charges.
2. Dispute & Exception Resolution
Investigate over-billing, duplicate invoices, and pricing variances; collaborate directly with suppliers to secure credit notes or revised invoices based on regional tax guidelines.
Process inter-departmental cost reallocations (chargebacks), verifying mandatory financial codes and updating the master reallocation ledger.
Investigate and resolve invoice disputes and exceptions within the agreed timeframes, getting to the root cause rather than just clearing the queue.
Audit and process invoices associated with exceptional scenarios, such as out-of-funds POs, overdue invoices, and replacement POs generated due to legal entity modifications or receiving errors.
Manage early/expedited payment requests by obtaining formal business justifications

📌 Invoice & Reconciliation Specialist (Hyderabad)
🏢 Astreya
📍 Hyderabad