– Tender Executive Position: Tender Executive Department: Tender / Sales & Marketing Location: Vidyavihar, Mumbai Industry: Pumps / Engineering / Industrial Projects Key Responsibilities Search and identify relevant tenders through E-Procurement Portals, GeM Portal, Tender News and Government E-Portals . Review tender documents and understand the technical, commercial and eligibility requirements . Coordinate with the Technical Team to understand product specifications and tender requirements.

Prepare GO / NO-GO sheets and obtain management approval for shortlisted tenders. Prepare and share the list of approved tenders with the concerned team for further preparation. Prepare pre-bid letters/queries , submit them to customers and coordinate/attend pre-bid meetings.

Support the tender team in collecting and preparing all required technical and commercial documents . Coordinate with concerned departments for product-related technical documents and experience certificates . Request, track and maintain updated Experience Certificates as per specific tender requirements.

Track and maintain records of Work Orders, Experience Certificates, Indents, Proposals and other project-related documents .

Prepare

Indents for new Work Orders and coordinate with the concerned departments. Prepare requisitions for Tender Fee, EMD and Bank Guarantee . Prepare and maintain the Tender Index, Forms, Annexures and other tender documentation .

Coordinate with the Accounts Department for bank certificates, CA certificates, financial documents, turnover certificates, bank solvency certificates , etc. Check portal requirements and submission checklists to ensure all documents are complete before submission. Ensure timely and accurate tender preparation and submission within the specified deadlines.

Understand and follow the tender portal submission procedures and guidelines/manuals .

Understand Tender





Fee/EMD payment procedures and coordinate with customers/internal teams for any related queries. Prepare documentation for EMD refunds, BG submission letters and other tender-related correspondence . Maintain and regularly update Tender Cum EMD Statement and Bank Guarantee Statement .

Maintain updated records of submitted, not submitted and ongoing tenders . Track tender closing dates and expiry dates on E-Procurement, GeM, Government portals and Tender News . Monitor the validity and renewal of company credentials , including ISO certificates, CA turnover certificates, Bank Solvency certificates and other required documents.

Follow up with the concerned departments regarding manufacturing status and project progress . Coordinate with customers regarding supply of goods and project-related requirements .

Maintain Project

Tracking MIS and ensure pending tasks are communicated to the concerned persons. Regularly update Indent Cum Order-in-Hand Statement and other tender/project-related MIS reports. Ensure proper documentation, timely follow-up and compliance with all tender requirements.

Required Skills Good knowledge of Government Tenders, GeM and E-Procurement Portals .

Experience in Tender Preparation, Documentation and Submission . Knowledge of EMD, Tender Fee, Bank Guarantee and tender-related documentation . Valuable coordination and follow-up skills. Strong documentation and MIS reporting skills. Good knowledge of MS Excel, MS Word and Email Communication . Ability to understand tender requirements and coordinate with Technical, Accounts, Sales and Project Teams . Good written and verbal communication skills. Qualification &

Experience Qualification: BE Mechanical or Automobile compulsory Experience: 3–5 years of relevant experience in Tendering, E-Procurement, GeM or Government Tender processes.

Experience in Engineering, Pumps, EPC, Infrastructure, Industrial or Government Projects will be an added advantage.

📌 Tender Executive (Mumbai)
🏢 Aryan Pumps u0026 Enviro Solutions Private
📍 Mumbai