Key Roles & Responsibilities
- 1) Preparation of Export Documents_
- Prepare, verify, and maintain export documents including:
- Commercial Invoice
- Packing List
- Purchase Order / Sales Contract references
- Shipping Bill details
- Bill of Lading
- Certificate of Origin
- Insurance documents
- Inspection / analysis / quality certificates
- Fumigation certificate, if applicable
- Weight certificate / other shipment-specific documents
- Any customer-specific or country-specific export documents
- 2) Shipment Coordination_
- Coordinate with CHA, freight forwarders, transporters, shipping lines, and warehouse / dispatch team for timely movement of export consignments.
- Ensure documentation is submitted to CHA / logistics partners within timelines for customs clearance and vessel / flight planning.
- Track shipment schedules, stuffing, dispatch status, vessel bookings, sailing details, and shipment closures.
- 3) Banking & Negotiation Documents_
- Prepare and arrange export documents required by banks for negotiation.
- Coordinate with banks for document submission, discrepancies, inward remittance follow-up, and export realization formalities.
- Maintain proper records.
- 4) Coordination with Internal Departments_
- Follow up with accounts / banking team for payment realization and related export records.
- Coordinate with production / dispatch team to ensure shipment readiness as per export schedule.
- 6) Customer / Overseas Coordination_
- Share pre-shipment and post-shipment documents with customers as per requirement.
- Respond to customer queries regarding shipment documents, dispatch status, vessel details, and document dispatch.
- Ensure compliance with customer-specific documentation.