Key Responsibilities Front Office &

- Reception Management

- Manage reception operations, attend incoming calls, and direct them to the concerned employees.
- Welcome visitors, guests, auditors, and vendors and coordinate meeting arrangements.
- Ensure reception, meeting rooms, training rooms, and common areas are clean, organized, and ready for use.
- Maintain visitor records, courier documentation, lunch coupons, and other front-office records.
- Coordinate employee onboarding requirements, including ID cards, access cards, name boards, and office supplies.

Administration &

- Facility Coordination

- Coordinate housekeeping, pantry staff, office assistants, and other support staff for smooth day-to-day operations.
- Maintain adequate stock of pantry supplies, drinking water, newspapers, first-aid items, stationery, printing materials, and other office consumables.
- Manage procurement activities and coordinate with vendors for administrative requirements.
- Verify vendor invoices, maintain records, and coordinate invoice processing with the Admin &
- Accounts team.
- Handle Admin Helpdesk tickets through Darwinbox and ensure timely resolution through coordination with internal support teams.

Travel Management

- Handle domestic and international travel bookings, including flights, hotels, and cab arrangements.
- Manage visa processing, forex,



and travel insurance requirements.
- Coordinate group travel arrangements efficiently.
- Process and validate travel bills, reimbursements, and related expenses.

Transport &

- Vehicle Coordination

- Monitor the movement and utilization of office vehicles.
- Assign trips and ensure proper scheduling and availability of vehicles.

Corporate Uber Management

- Manage employee access (Women Employees only) on the Corporate Uber platform.
- Update the system for recent joiners and exited employees.
- Track usage and process monthly billing with necessary approvals.

Vendor Management

- Onboard and manage travel, transport, and other administrative vendors.
- Ensure vendor quality, compliance, service delivery, and cost-effectiveness.

Administration Systems Coordination

- Handle Admin Helpdesk tickets within defined timelines and service levels.
- Coordinate with IT for travel and front-office systems, applications, and related updates.

Event Coordination

- Support and coordinate corporate events, employee engagement activities, festivals, town halls, and office events.
- Provide administrative support and undertake additional responsibilities assigned by the HR &
- Administration team from time to tim e.

📌 Sr. Executive - Front Office & Administration (Bengaluru)
🏢 Brigade Group
📍 Bengaluru