– Senior HR Associate

Position : Senior HR Associate – HR Operations

Department

Human Resources

Key Responsibilities

- Employee Onboarding
- Manage the end-to-end onboarding process for current employees.
- Coordinate with candidates and internal stakeholders to ensure timely completion of joining formalities and documentation.
- Verify employee information and ensure all required documents are complete and accurate.
- Update employee details in the HRMS and maintain accurate employee records.
- Employee Mapping & Employee Master Data
- Ensure employees are mapped correctly to the respective stores, departments, locations and reporting managers.
- Regularly review and update store mapping based on transfers, new joiners, exits and organizational changes.
- Maintain accurate employee master data in the HRMS.
- Identify discrepancies in employee/store mapping and coordinate with stakeholders for timely resolution.
- Appointment Letters & HR Documentation
- Verify the issuance of appointment letters and other employee-related documents.
- Ensure appointment letters are accurate with respect to designation, department, location, compensation, joining date and reporting details.
- Maintain proper records of HR documentation.
- Coordinate with relevant stakeholders for corrections or approvals wherever required.
- Stakeholder Management / Employee Query Management
- Act as a point of contact for employees, HRBPs, Store Managers, Business Teams, Payroll and other internal stakeholders for HR Operations-related matters.
- Follow up proactively with stakeholders to ensure timely closure of pending activities.
- Handle employee queries related to salary, attendance, leave, onboarding, HRMS, documentation, exit and F&F.;
- Payroll Support
- Support monthly payroll activities by validating employee data and payroll inputs.




- Check attendance, LOP, leave, deductions, and other salary-related inputs.
- Perform basic salary calculations and validate salary payable based on attendance and applicable policies.
- Identify payroll discrepancies and coordinate with the Payroll team for resolution.
- Ensure payroll-related data is accurate and submitted within defined timelines.
- Exit Management & Full & Final Settlement
- Manage the employee exit process from resignation to final settlement.
- Track notice period, last working date and departmental clearances.
- Coordinate with relevant teams for asset, finance and other clearance requirements.
- Verify attendance, salary payable, LOP and other relevant inputs for F&F.;
- Coordinate issuance of relieving and experience letters after completion of applicable formalities.
- HR Operations & MIS
- Maintain onboarding trackers, employee master data, store mapping trackers and other HR Operations reports.
- Prepare periodic MIS reports and provide accurate data to the HR team & other stake holders.
- Ensure HR documentation and records are maintained systematically.
- Support HR audits and other operational requirements as assigned.

Required Skills

- 2–3 years of experience in HR Operations/HR Generalist activities, preferably in a retail or multi-location environment.
- Hands-on experience with HRMS/HRIS platforms.
- Good working knowledge of MS Office.
- Working knowledge of HR statutory compliance and labour laws, including basic understanding of PF, ESI, gratuity, leave and other applicable employment compliances.
- Strong attention to detail and ability to identify discrepancies in employee data and documentation.
- Good verbal and written communication skills.
- Ability to manage multiple tasks and meet strict timelines.
- Valuable analytical and problem-solving abilities.

📌 Senior HR Associate – HR Operations (Bengaluru)
🏢 GIVA
📍 Bengaluru