About the Role

We are looking for a detail-oriented Recruitment Coordinator to support our Talent Acquisition team across interview scheduling, candidate coordination and HR/recruitment operations. The ideal candidate will have hands-on experience managing high-volume interview scheduling, working with ATS platform and coordinating with candidates, recruiters, hiring managers, and interview panels.

Key Responsibilities

- Manage end-to-end interview scheduling across multiple interviewers, candidates, and time zones.

- Coordinate interview calendars, reschedules, cancellations, and last-minute changes.

- Partner closely with recruiters and hiring managers to ensure a smooth and timely interview process.

- Communicate interview details, instructions, and updates clearly to candidates.

- Manage candidate information and interview stages accurately within the ATS.

- Work with ATS platforms such as Workday (preferred), Greenhouse, or other recruitment systems.

- Maintain accurate recruitment trackers, reports, and candidate records.

- Support recruitment operations including offer coordination, onboarding activities, background verification, and documentation.

- Ensure a positive candidate experience throughout the recruitment process.

- Identify scheduling conflicts and proactively resolve issues to avoid delays.

- Support HR/Talent Acquisition teams with other operational and administrative activities as required.





- Maintain confidentiality of candidate and employee information.

Required Qualifications & Experience

- 24 years of experience in Recruitment Coordination, Talent Acquisition Operations, HR Operations, or a similar role.

- Hands-on experience with interview scheduling and candidate coordination.

- Experience working with an ATS such as Workday

- Experience coordinating with multiple stakeholders, including recruiters, hiring managers, interviewers, and candidates.

- Strong organizational and time-management skills with the ability to manage multiple priorities.

- Good written and verbal communication skills.

- Strong attention to detail and ability to maintain accurate records.

- Comfortable working with multiple time zones, including US/India time zones.

- Proficiency in MS Office/Google Workspace, particularly Excel/Google Sheets and calendar management tools.

Valuable to Have

- Experience supporting high-volume technical hiring.

- Experience with recruitment scheduling tools such as Paradox or similar platforms.

- Exposure to HR operations, onboarding, background verification, and offer management.

- Experience working with global or distributed teams.

- Experience in a fast-paced corporate or technology environment.

Additional Information:

- This is a hybrid role, 3 days work from office

- Working hours are 2 pm to 11 pm IST - all 5 working days in a week

- Only candidates currently based in Bangalore will be considered

📌 Recruitment Coordinator (Bengaluru)
🏢 Zillow Group
📍 Bengaluru