Job Purpose

Ensure that all Purchases adhere to the Purchase Policy including research and evaluation of reliable Suppliers, vetting, Supplier selection, and relationship maintenance with Suppliers and so on.

Sr. No.

1

Always stay updated with the Purchase Policy and any changes made in it from time to time.

2

Help in Creation and regular updation of Supplier Master

3

Continuously look out for new and reliable Suppliers, research about their track record, visit them as and when necessary, assist in the shortlisting and negotiation to get the best rates and SLAs and enter into a contract with the selected Suppliers. Visits to Suppliers to be along with representatives of other PEW functions as required

4

Assist the Reporting Manager in review of Supplier performance

5

Stay in touch with all empaneled Suppliers on a regular basis (relationship maintenance)

6

Maintain accurate records of goods ordered and received in the specified formats

7

Based on the requirements provided by PPC, prepare and process requisitions and purchase orders for Child Parts and any other items required for the operations of PEW from time to time after checking availability with Stores

8

Prioritize purchases on a need basis, communicate to the Suppliers and follow up

9

Be in constant touch with the Supplier with whom orders have been assigned and ensure that the Quality inspection happens on site of the Supplier before the order is dispatched to PEW

10

Keep the Dock Team updated regularly about the expected Inwards

11

Coordinate with the Stores and the Supplier to ensure that replacement of Rejects happens within the set time line.

12

Assist in reduction in Inventory carrying costs by timely Purchase

13

Generation and maintain accurate reports and submit these reports(daily, weekly, monthly, etc) to Reporting Manager before 5th of every month.

15

Complete the tasks assigned by the Reporting Manager/Top Management whenever required.

16





Ensure support to all colleagues as and when necessary

17

Develop new good Suppliers for Child Part, who is having valuable work capacity and knowledge of work.

18

Develop Suppliers who can provide us finish material. (i.e. reduce multiple process on one product and provide finish product ready to use.

Responsibility and Authority

You have responsibility of execution of all above job descriptions and along with that you have following authorities a. Decision making in consultation with your Reporting Manager b. To bring to the notice of the Reporting Manager any disciplinary and administrative issues.

c. To Assign responsibility and targets to your reportees to achieve goals d. Approve deviations in consultation with your Reporting Manager e. Get reports from concerned / Plants/ Locations/Suppliers Decision making in consultation with the Reporting Manager

Accountability

1. Performance of the Purchase Team with respect to Child Part as applicable
2. Timely availability of Child Parts required for the functioning of PEW
3. Quality of Child Parts for Production to be as specified by Production & Quality
4. Reduction in Inventory carrying costs w.r.t Child Parts.
5. Replacement/rejects/reworks happens as per SLAs
6. Deployment of policies and processes

Tasks to be completed

Frequency

Activity Sheet fill up and mail, Pending PR Report, CP Summery Sheet Update

Daily

Task Sheet, Pending Report CP

Weekly

New developed Supplier List (Registration Form)

Before 5th of each month

Advance Payment list

On or before 3rd of every month.

CP Order status update through mail with proper dates

Weekly, Monthly

Cost Reduction Sheet update

On or before 4th of every month.

Purchase Cost Submit

On or before 4th of every month.

Supplier Tools and die updated Report

Quarterly

KRA & KPI Report submit

Monthly before 5th of each month

PMS & KRA

Annually/as and when required

Pay: ₹200,000.00 - ₹500,000.00 per year

Benefits

- Provident Fund

Work Location: In person

📌 Purchase Executive (Virar)
🏢 Prospect Engineering Works
📍 Virar