Job Title: Project Coordinator (Agency Background)

Work Model: Work From Office

Location: Mumbai

About IdeateLab

IdeateLab is a leading digital creative agency based in the vibrant heart of Mumbai, renowned for pushing the boundaries of creativity and innovation. We are on an ambitious journey to become India's No.1 AI-driven creative agency, transforming the landscape of brand communication through cutting-edge artificial intelligence. We believe in augmenting human ingenuity with AI, delivering unparalleled efficiency, groundbreaking creative outputs, and measurable impact for our clients.

Role Overview

We're looking for a sharp and highly organized Project Coordinator with a solid understanding of how a creative or digital agency operates — briefs, creative rounds, client approvals, and campaign timelines — to own the operational backbone of our floor. This role is perfectly suited for an individual with a strong foundation in project management and advanced Excel skills, who also possesses a keen eye for operational efficiency and cost discipline. A core component of this role will be actively driving reporting intelligence and course correction across client and internal projects, while working closely with the Tech team to keep AI tool and subscription costs tightly controlled.

Key Responsibilities

· Operational Efficiency: Drive end-to-end floor operations — track briefs, creative rounds, revisions, approvals, and deliverable timelines across client and internal projects to ensure nothing slips.

· Agency Workflow Fluency: Understand and speak the language of a creative/digital agency — briefs, mood boards, creative sign-off, campaign flighting, content calendars — well enough to coordinate confidently between creative, strategy, and client teams.

· Cost Control: Own AI tool and software subscription cost tracking; work closely with the Tech team to audit usage, flag overlaps/wastage, and optimize spend.





· Reporting & Intelligence: Build and maintain trackers/dashboards (Excel-based) that give leadership visibility into project status, resource load, and cost trends; proactively flag risks and recommend course corrections.

· Project Management: Coordinate across creative, client servicing, and tech teams to keep projects on schedule and within scope, understanding creative timelines aren't always linear.

· Process Discipline: Set up and enforce SOPs for task intake, status updates, and escalation that fit a fast-moving creative environment rather than a rigid engineering one.

Requirements

· 2–4 years in project coordination/project management within a creative, digital, or advertising agency (non-agency backgrounds will need to demonstrate strong exposure to creative workflows)

· Working knowledge of agency terminology and processes — briefs, creative reviews, revisions, client sign-off, campaign/content calendars

· Advanced MS Excel skills (pivot tables, dashboards, formulas) — non-negotiable

· Familiarity with AI tools and SaaS subscription management is a strong plus

· Strong organizational, analytical, and cross-functional communication skills

· Comfortable working with both creative and technical stakeholders, and able to translate between the two

Why Join Us

· Be at the operational core of a fast-growing digital and content studio, with direct visibility into how client and internal projects come together

· Work at the intersection of project management, technology, and AI — helping shape how the team adopts and controls emerging tools

· Gain exposure across multiple brands and client accounts within the group, not just a single vertical

· Cooperative, flat structure where your reporting and process improvements directly influence leadership decisions

· Room to grow into broader operations or program management as the team scales

How to Apply

Please submit your resume to [email protected]

Benefits

- Paid time off

Work Location: In person

📌 Project Coordinator (Agency Background) (Mumbai)
🏢 Aum Sah Foundation
📍 Mumbai