PROCESS & SYSTEMS COORDINATOR

Company: Sanjeevani Infra Company

Location: Nashik, Maharashtra

Job Type: Full-Time

Industry: EPC | Government Contracts | Construction & Infrastructure

Department: Management / Process Excellence

Reporting To: Director / Management

Salary: As per experience, capability and suitability

About the Role

Sanjeevani Infra Company is strengthening its internal systems and moving towards a more process-driven, structured and automated way of working across Projects, Purchase, Billing, Accounts, HR, Administration and other departments.

We are looking for a highly organised and proactive Process & Systems Coordinator who will take ownership of implementing the systems, SOPs, formats, trackers and workflows decided by Management.

This role is not merely about preparing documents or doing follow-ups.

The person will act as the bridge between Management, Office Team, Site Team and different Departments to ensure that every approved process is actually implemented, followed, monitored and gradually automated.

Key Responsibilities1. Process Implementation

- Understand processes and systems designed by Management.
- Convert management instructions into simple actionable workflows.
- Implement approved SOPs across Office and Project Sites.
- Ensure that new systems are actually being followed by concerned employees.
- Identify gaps between the defined process and actual execution.

2. SOP & Documentation Control
- Prepare, update and maintain SOPs, formats, checklists and process documents.
- Maintain proper document numbers, revisions and version control.
- Ensure only the latest approved formats are being used.
- Maintain organised digital records and department-wise folders.

3. Process Coordination

Coordinate between

- Project / Site Engineers
- Purchase Department
- Estimation & Billing
- Accounts
- HR & Administration
- QA/QC
- Management
- Vendors / Consultants, wherever required

The Coordinator must ensure that every process has:

Maker → Checker → Approver → Timeline → Status → Closure

- Tracking & Follow-Up

- Maintain central trackers for important processes.
- Identify pending activities and responsible persons.
- Follow up until closure.
- Highlight overdue items to Management.
- Develop simple Red / Amber / Green status monitoring.

5. Process Automation

Work with Management to gradually convert manual systems into digital / automated workflows using suitable tools such as:

- Excel / Google Sheets
- Google Forms / Microsoft Forms
- Google Drive / Shared folders




- WhatsApp-based structured communication
- Microsoft Office
- AI tools
- Project Management tools
- ERP / CRM / workflow software in future

The candidate is not expected to be a software developer, but should be comfortable understanding technology and coordinating implementation.

- Department System Development

Assist Management in developing and implementing systems for areas such as:

- Purchase & Procurement
- Material Requisition
- Purchase Orders
- Vendor Management
- Material Receipt / GRN
- Billing
- Contractor Bills
- Accounts & Payments
- DPR / Project Monitoring
- Quality Control
- HR
- Leave / Attendance
- Documentation
- Management MIS
- Approval Workflows

7. Training & Adoption
- Explain new processes to employees in straightforward language.
- Conduct short process-training sessions.
- Demonstrate formats using live examples.
- Assist teams during initial implementation.
- Ensure staff understands why the process is required.
- Resolve practical difficulties without making systems unnecessarily complicated.

8. Management Dashboard & MIS

Prepare concise Management Reports showing:

- Pending Tasks
- Delayed Processes
- Approval Pending
- Process Compliance
- Department-wise Status
- Exceptions
- Repeated Process Failures
- Corrective Actions

The objective should be that Management sees exceptions and decisions, rather than having to manually follow every routine activity.

Key Result Areas – KRAs The successful candidate will be measured on:

- % of approved processes successfully implemented
- Process compliance across departments
- Reduction in repeated follow-ups
- Reduction in missing / untraceable documentation
- Timely closure of pending actions
- Accuracy of trackers and MIS
- Staff adoption of new systems
- Reduction in dependency on individual persons
- Improvement in Maker–Checker controls
- Successful digitisation / automation of repetitive workflows

Candidate ProfileEducation

Any suitable qualification such as:

- BE / Diploma – Civil / Engineering
- B.Com / BBA / BCA
- MBA / Management
- Operations / Systems related qualification

Qualification is secondary to process orientation,



ownership and execution ability.

Experience

2–5 years preferred in any combination of:

- Process Coordination
- Project Coordination
- Operations
- Construction / EPC
- Management Systems
- MIS
- Quality Systems
- Internal Coordination
- ERP / Software Implementation
- PMO / Process Excellence

Exceptional candidates with less experience but very strong systems capability may also be considered.

Essential Skills

Candidate must be

- Highly organised
- System-oriented
- Strong in follow-up
- Excellent in coordination
- Detail-conscious
- Comfortable dealing with multiple departments
- Strong in Excel / Google Sheets
- Good with Word / documentation
- Comfortable with digital tools
- Able to understand workflows quickly
- Able to communicate firmly but respectfully
- Capable of taking ownership until closure
- Comfortable working directly with Management

Language

Good working communication in

Marathi + English + Hindi is preferred.

Ideal Candidate

We are particularly interested in someone who naturally thinks:

“How can this work be converted into a system so that it does not depend on one person?”

The right candidate should enjoy:

- Organising scattered activities
- Designing simple trackers
- Creating checklists
- Following up systematically
- Finding process gaps
- Making work measurable
- Digitising repetitive tasks
- Bringing discipline without creating unnecessary bureaucracy

Important

This is NOT a routine administrative or data-entry position.

The person will be responsible for ensuring that Management-approved systems are translated into actual day-to-day working practices across the organisation.

The role has significant exposure to Management and provides an opportunity to help build the operational systems of a growing infrastructure organisation.

Career Growth

Depending upon performance, this role can progressively develop into:

Process Coordinator

→ Senior Process Coordinator

→ Manager – Systems & Processes

→ Process Excellence / PMO / Business Operations

How to Apply

Candidates should apply with an updated CV and briefly mention:

- Current Location
- Current Organisation & Role
- Current CTC
- Expected CTC
- Notice Period
- Experience in Process / MIS / ERP / System Implementation
- One example of a process or system personally implemented or improved

Work Location: Nashik, Maharashtra

Employment Type: Full-Time

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Process Coordinator (Nashik)
🏢 Sanjeevani Infra
📍 Nashik