Job Purpose To coordinate and maintain accurate Purchase and Sales pricing, including Purchase Quotations, Sales Quotations and the Price Master, ensuring that approved prices are correctly updated in the ERP/SAP system and communicated to the concerned Purchase, Sales, SCM and Finance teams.

Key Responsibilities

1. Purchase Price Coordination

- Coordinate with the Purchase Team and suppliers for Purchase Price Quotations.

Collect and verify supplier price lists, quotations and price revisions.
- Check part number, description, currency, MOQ, validity, delivery terms and other commercial conditions.
- Compare recent purchase prices with existing prices and identify price differences.
- Prepare purchase price comparison/analysis for management approval.
- Ensure approved purchase prices are updated accurately in the Price Master.
- Maintain records of supplier quotations and approved purchase prices.
- Follow up with suppliers for pending or revised quotations.

2. Sales Price Coordination

- Coordinate with Sales Team for Sales Quotation and customer pricing requirements.
- Prepare/update sales quotations based on approved pricing, customer requirements and applicable commercial terms.
- Verify sales price against the approved Price Master.
- Coordinate with Sales for special pricing, customer-specific pricing and price revisions.
- Ensure approved selling prices are updated accurately in the system.
- Track quotation validity and ensure expired prices are reviewed and revised.

3. Price Master Management

- Maintain and control the Purchase & Sales Price Master.
- Ensure correct mapping of:
- Part Number
- Supplier
- Customer
- Purchase Price
- Sales Price
- Currency
- Effective Date
- Validity Date
- MOQ
- Applicable terms & conditions
- Update price changes only after obtaining the required approval.
- Maintain proper documentation and approval records for every price revision.
- Regularly review the Price Master to identify duplicate, outdated or incorrect prices.
- Ensure system pricing and approved Price Master are aligned.

4.



Price Revision & Change Control

- Coordinate price changes due to supplier revisions, customer negotiations, exchange-rate changes, raw-material price changes or other commercial factors.
- Prepare Price Change Working showing old price, new price and variance.
- Obtain approval from the authorized person before implementing price changes.
- Communicate effective dates of price revisions to Sales, Purchase, SCM and Finance teams.
- Monitor transactions received with old prices and coordinate corrective action through CN/DN or price adjustment wherever applicable.

5. Purchase & Sales Quotation Management

- Maintain a systematic database of all Purchase and Sales Quotations.
- Track quotation status: Received → Under Review → Approval → Price Master Update → Released.
- Ensure quotations are issued within the agreed turnaround time.
- Follow up with internal teams for pending approvals.
- Maintain quotation history for audit and future reference.
- Ensure quotations are prepared with correct commercial terms and validity.

6. SAP / ERP Coordination

- Update approved purchase and sales pricing in SAP/ERP.
- Verify that system pricing is correctly reflected in Purchase Orders, Sales Orders and Invoices.
- Coordinate with SAP/IT/SCM teams for pricing-related system issues.
- Support testing and validation of pricing changes during SAP process/system updates.
- Maintain proper documentation for pricing-related master-data changes.

7. Cross-Functional Coordination

Coordinate closely with

- Purchase Team – Supplier pricing and purchase quotations
- Sales Team – Customer pricing and sales quotations
- SCM Team – PO/SO and order processing




- Finance Team – Invoice price differences and CN/DN
- Warehouse Team – Material/part number verification where required
- Management – Price approvals and exceptional pricing

Key Performance Indicators (KPIs)

- Purchase Price Master accuracy
- Sales Price Master accuracy
- Timely quotation preparation
- Timely price revision implementation
- Number of pricing errors
- Price variance resolution time
- Pending quotation ageing
- Accuracy of SAP/ERP pricing
- Timely communication of price changes
- Proper documentation and approval compliance

Required Skills & Competencies

- Strong knowledge of Purchase & Sales Pricing
- Good understanding of Purchase and Sales Quotations
- Excellent Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables and data analysis
- SAP/ERP knowledge preferred
- Good numerical and analytical skills
- Strong follow-up and coordination skills
- Attention to detail
- Good communication skills
- Ability to manage multiple pricing activities simultaneously
- Understanding of commercial terms, currencies and price variance

Qualification & Experience Qualification: Graduate in Commerce, Business Administration, Supply Chain or related field.

Experience: 2–5 years of experience in Purchase Coordination, Sales Operations, Commercial Operations, Pricing or Master Data Management. Experience in a trading/distribution environment and SAP will be preferred.

Key Deliverables

- Accurate Purchase Price Master
- Accurate Sales Price Master
- Timely Purchase Quotations
- Timely Sales Quotations
- Controlled and approved price revisions
- Zero/Minimum pricing errors in SAP
- Proper quotation and approval documentation
- Timely resolution of price differences between Purchase, Sales and Finance

Pay: ₹300,000.00 - ₹700,000.00 per year

Benefits

- Health insurance
- Paid time off
- Provident Fund

Application Question(s):
- Current CTC
- Expected CTC

Experience:
- Costing: 2 years (Required)

Work Location: In person

📌 Price Coordination (Purchase & Sales) (Mumbai City)
🏢 Swingtel Communications Private
📍 Mumbai City