PMS Dealer – Trade Execution

Position: PMS Dealer – Trade Execution

Department: Dealing / Portfolio Management Services

Location: [Mumbai / Location]

Reporting To: Head – Dealing / Fund Manager / CIO

Experience: 3–8 Years

Employment Type: Full-Time

Role Summary

We are looking for an experienced PMS Dealer to manage the end-to-end execution of investment transactions for the firm's Portfolio Management Services (PMS) clients.

The individual will work closely with Portfolio Managers, Investment Analysts, Operations, Compliance, Risk, Custody and Brokers to ensure accurate, timely and efficient implementation of investment decisions across client portfolios.

The role will involve execution of equity and other permitted securities, portfolio rebalancing, order management, trade allocation, monitoring of execution quality and maintenance of appropriate dealing records.

The firm operates under its own SEBI-registered broking licence / broking infrastructure, and the Dealer will be responsible for utilizing this infrastructure effectively while ensuring strict adherence to regulatory, compliance and internal dealing policies.

Key Responsibilities

1. PMS Trade Execution

- Execute buy and sell orders for PMS client portfolios based on instructions received from Portfolio Managers / Investment Teams.
- Execute trades accurately and efficiently across multiple PMS client portfolios.
- Implement portfolio investment decisions while considering individual client portfolio requirements and restrictions.
- Execute portfolio additions, exits, rebalancing and corporate-action-related transactions.
- Monitor order status, partial fills, cancellations, modifications and rejected orders.
- Ensure timely execution of orders within prescribed investment and dealing parameters.
- Maintain complete confidentiality of client portfolios and investment decisions.

2. Portfolio Rebalancing & Implementation

- Execute portfolio rebalancing instructions received from Portfolio Managers.
- Implement model portfolio changes across eligible PMS client accounts.
- Coordinate execution for new client onboarding, portfolio transfers, additional investments and withdrawals.
- Manage staggered execution where required based on liquidity, order size and market conditions.
- Ensure appropriate sequencing of trades to minimize market impact.
- Monitor completion of portfolio-level transactions and highlight pending execution requirements.

3. Order Management & Execution Strategy

- Assess market liquidity, bid-ask spreads, market depth, volumes and volatility before and during execution.
- Select appropriate execution strategy based on order size, liquidity and market conditions.
- Minimize slippage, market impact and transaction costs.
- Handle bulk, block and institutional orders with appropriate discretion.
- Provide real-time execution updates to Portfolio Managers.
- Monitor VWAP/TWAP and other execution benchmarks wherever applicable.
- Maintain appropriate execution rationale for large or sensitive orders.

4. Own Broking Licence & Trading Infrastructure

- Execute eligible PMS transactions through the firm's own SEBI-registered broking infrastructure / exchange membership, as applicable.




- Coordinate with external approved brokers where execution through external counterparties is required.
- Ensure all trades are routed through approved systems and counterparties.
- Follow applicable exchange, SEBI and internal dealing requirements.
- Maintain appropriate electronic and documentary audit trails.
- Coordinate with Compliance and Risk teams on trading limits, surveillance alerts and regulatory requirements.

5. Trade Allocation

- Ensure accurate and timely allocation of executed trades across PMS client portfolios.
- Follow predefined allocation methodologies and internal policies.
- Ensure fair and equitable allocation of trades among eligible client accounts.
- Coordinate with Operations / Middle Office for trade confirmation and allocation.
- Investigate and resolve allocation discrepancies promptly.
- Ensure appropriate records are maintained for audit and regulatory purposes.

6. Pre-Trade Controls

- Validate orders against individual PMS client mandates and portfolio restrictions.
- Check applicable exposure, concentration, security and investment limits before execution.
- Ensure orders comply with approved investment strategies and internal dealing policies.
- Coordinate with Compliance / Risk for restricted or sensitive securities.
- Escalate exceptions or unusual instructions before execution.

7. Post-Trade Activities

- Verify executed trades against dealer orders and Portfolio Manager instructions.
- Coordinate with Operations, Custody and Fund Accounting teams for trade confirmation and settlement.
- Monitor unmatched, rejected, cancelled and partially executed trades.
- Ensure timely resolution of trade breaks and discrepancies.
- Maintain accurate daily dealing records and transaction logs.

8. Portfolio Manager & Investment Team Coordination

- Work closely with Portfolio Managers and Investment Analysts for implementation of investment decisions.
- Provide real-time market and execution feedback to the investment team.
- Communicate liquidity constraints, execution challenges and market-impact considerations.
- Alert Portfolio Managers regarding significant price movements during execution.
- Support Portfolio Managers during portfolio rebalancing and high-volume trading activity.

9. Broker & Market Participant Management

- Maintain qualified relationships with institutional brokers and market intermediaries.
- Obtain market intelligence and liquidity information from approved brokers.
- Coordinate block/bulk order execution wherever applicable.
- Monitor broker execution quality and service levels.
- Support periodic broker performance reviews.

10. Compliance & Regulatory Responsibilities

- Ensure adherence to applicable SEBI PMS Regulations, exchange regulations and internal PMS policies.
- Follow all applicable dealing, surveillance and information-barrier requirements.
- Maintain confidentiality of client information and portfolio transactions.




- Ensure compliance with personal trading and conflict-of-interest policies.
- Escalate suspicious trading activity, unusual market movements or potential compliance breaches.
- Maintain complete and accurate audit trails for all orders and executions.

11. MIS & Execution Analytics

- Prepare daily dealing and execution reports.
- Track order volumes, execution prices, brokerage and transaction costs.
- Monitor execution slippage and market impact.
- Prepare broker-wise and security-wise execution MIS.
- Support analysis of execution performance against relevant benchmarks.
- Provide reports to Portfolio Managers, senior management, Operations and Compliance.

Key Skills & Competencies

- Strong understanding of PMS operations and equity trade execution.
- Excellent knowledge of Indian equity markets and market microstructure.
- Experience handling multiple client portfolios.
- Understanding of portfolio rebalancing and model portfolio implementation.
- Knowledge of trade allocation methodologies.
- Strong understanding of order types, liquidity, market depth and execution strategies.
- Familiarity with OMS/EMS, dealer terminals and trading platforms.
- Knowledge of SEBI PMS regulations and applicable exchange regulations.
- Strong broker and market-intermediary relationships.
- Excellent attention to detail and execution discipline.
- Ability to work under pressure in a fast-moving market environment.
- Strong communication and coordination skills.

Preferred Experience Candidates with experience in the following environments would be preferred:

- Portfolio Management Services (PMS)
- Asset Management Companies
- Mutual Funds
- Alternative Investment Funds (AIFs)
- Institutional Equity Dealing
- Wealth Management / Investment Management
- Family Offices
- Institutional Broking

Educational Qualification

- Graduate / Postgraduate degree in Finance, Commerce, Economics, Business Administration or a related discipline.
- Relevant NISM certifications would be preferred.

Experience 3–8 years of relevant experience in PMS dealing, institutional dealing, equity trade execution or investment operations.

Candidates with prior experience working with a SEBI-registered PMS and/or broking entity will be preferred.

Key Performance Indicators

- Accuracy and timeliness of trade execution
- Execution quality and minimization of slippage
- Effective implementation of portfolio rebalancing
- Accuracy and fairness of trade allocation
- Compliance with PMS mandates and regulatory requirements
- Timely trade confirmation and settlement
- Minimization of trade breaks and operational errors
- Broker execution quality
- Quality and timeliness of dealing MIS

Ideal Candidate Profile The ideal candidate should be a market-oriented and execution-focused PMS Dealer with hands-on experience in implementing Portfolio Manager instructions across multiple client portfolios. The candidate should have strong knowledge of equity markets, portfolio rebalancing, trade allocation, market liquidity and execution strategies, along with a strong understanding of PMS dealing controls and regulatory requirements.

Experience in a PMS platform with its own broking licence / integrated broking and dealing infrastructure will be strongly preferred.

📌 PMS Dealer and Buyside Trade Execution (Mumbai)
🏢 Intellectual Capital HR Consulting
📍 Mumbai