Role & responsibilities -

- Develop and maintain good relationships with clients, vendors, business associates and other stakeholders.

- Represent the company in meetings, events, seminars, and official functions as authorized.

- Coordinate with project sites, office departments, clients, consultants, and external agencies as required.

- Manage the Directors daily calendar, appointments, meetings, and schedules.

- Coordinate meetings with clients, consultants, vendors, employees, and other stakeholders.

- Prepare meeting schedules, meeting agendas, notes, minutes, and follow-up action points.

- Handle incoming and outgoing correspondence, emails, letters, and official communications.

- Draft, format, proofread, and maintain confidential documents and reports.

- Maintain proper records and files of important documents, agreements, correspondence, and reports.

- Follow up with concerned departments/personnel on matters assigned by the Director.

- Prepare presentations, MIS reports, statements, and other documents as instructed.

- Make travel arrangements including transportation, accommodation.

- Maintain confidentiality of sensitive business, financial, personnel, and management information.

- Remind the Director about important deadlines,



meetings, commitments, and pending matters.

- Monitor and follow up on important tasks delegated by the Director to various departments.

- Assist in organizing official events, meetings, conferences, and business visits.

- Maintain an effective filing and document-management system, both physical and digital.

- Perform any other administrative or coordination duties assigned by the Director from time to time.

Preferred candidate profile

- Excellent written and verbal communication skills. Candidates with a convent-school education will be preferred.

- Good command of English and Hindi;

- Strong organizational and time-management skills.

- Proficiency in MS Word, Excel, PowerPoint, Outlook/email, and other office applications.

- Good drafting, documentation, and follow-up skills.

- Ability to handle confidential information with discretion.

- Professional personality with good interpersonal and coordination skills.

- Ability to work under pressure and manage multiple tasks simultaneously.

- Valuable attention to detail and accuracy.

- Strong follow-up and problem-solving abilities

📌 Personal Assistant To Director (Kolkata)
🏢 Klystron Electronics
📍 Kolkata