Role & Responsibilities

We are looking for a proactive, dependable and hands-on Operations & Administrative Coordinator to support the day-to-day activities of Grumpy Foods Pvt Ltd in Chennai, along with selected administrative coordination responsibilities for SGPC UAE.

The position will be primarily based at the Grumpy Foods Pvt Ltd facility in Ekkaduthangal, Chennai. The candidate will work closely with the Founders and the Operational Chef responsible for managing the on-floor food preparation and kitchen operations.

The role requires someone who is equally comfortable working from the office, coordinating activities at the facility and travelling across Chennai whenever required to get operational and administrative tasks completed.

Key Responsibilities

- Be physically present at the Grumpy Foods Pvt Ltd facility in Ekkaduthangal during assigned working hours and monitor day-to-day administrative and operational activities.
- Act as the key coordination bridge between the Founders and the Operational Chef, ensuring instructions, requirements, updates and follow-up actions are communicated and completed.
- Support and oversee the site in the absence of the Founders and ensure significant matters are brought to their attention promptly.
- Provide the Founders with daily updates by phone, WhatsApp and/or email covering significant activities, issues, requirements and developments at the facility.
- Prepare a concise weekly report covering key actions completed, pending matters, operational observations, expenses and follow-up requirements.
- Travel within Chennai as required for administrative work, procurement, vendor coordination, documentation, supply-chain activities and other operational requirements.
- Coordinate between the Grumpy Foods facility, Founders, vendors, suppliers, service providers and other relevant parties to ensure smooth operations.
- Follow up with vendors and suppliers regarding quotations, purchases, deliveries, invoices, payments, documentation and pending actions.
- Assist with procurement of operational supplies, equipment and other business requirements when necessary.
- Handle local errands and administrative assignments required for the smooth functioning of the business.
- Maintain proper documentation of purchases, invoices, receipts,



payments and other business transactions.
- Track and document expenses relating to Grumpy Foods Pvt Ltd and SGPC UAE using Excel or other prescribed formats.
- Collect, organise and maintain supporting receipts and transaction documents for submission to Finance on a monthly basis.
- Maintain accurate Excel trackers for expenses, purchases, administrative activities and operational follow-ups.
- Provide remote administrative support to SGPC UAE, including coordination of flight tickets, travel requests, ticketing, travel arrangements and related activities.
- Maintain documentation and expense records relating to SGPC travel and other authorised business transactions.
- Coordinate with travel agents, airlines, hotels, vendors and service providers when required.
- Follow up proactively on assigned tasks and ensure agreed actions and deadlines are not missed.
- Immediately escalate important operational concerns, delays, shortages, vendor issues or other matters requiring Founder intervention.
- Maintain confidentiality regarding business operations, financial information, suppliers, commercial activities and future business plans.
- Undertake other reasonable operational, administrative and coordination responsibilities assigned by the Founders.

This is a hands-on operational role and not a purely desk-based administrative position. The successful candidate should be comfortable moving around Chennai, interacting with multiple stakeholders and taking ownership of assigned activities until completion.

Preferred Candidate Profile

We are looking for a mature, responsible, energetic and proactive individual who can independently manage day-to-day coordination and administrative responsibilities.

The ideal candidate should

- Be currently residing in Chennai.
- Preferably have convenient access to Ekkaduthangal and surrounding areas.
- Be approximately 25 to 45 years of age.




- Male or female candidates may apply.
- Possess a valid driving licence.
- Be comfortable travelling independently across Chennai as frequently as required for business activities.
- Preferably own a two-wheeler or car for local travel.
- Be willing to travel between the Grumpy Foods facility, Founders' locations, vendor locations, suppliers and other business locations within Chennai.
- Have good working knowledge of Microsoft Excel, Word, email and basic online administrative tools.
- Be capable of maintaining expense trackers, invoices, receipts, payment records and basic business documentation accurately.
- Have good spoken and written English communication skills.
- Knowledge of Tamil will be highly advantageous for local coordination with vendors, suppliers and service providers.
- Be organised and capable of managing multiple activities and follow-ups simultaneously.
- Possess strong coordination and follow-up skills with a practical get-things-done approach.
- Be comfortable communicating with Founders, chefs, vendors, suppliers, finance teams, travel agents and other service providers.
- Be trustworthy and capable of handling confidential financial, commercial and operational information.
- Be capable of working independently with limited supervision.
- Have the maturity to represent the Founders at the facility when they are not physically present.
- Be proactive in identifying issues and bringing them to management's attention rather than waiting for instructions.
- Prior experience in operations coordination, administration, food & beverage, hospitality, restaurant operations, procurement, supply-chain coordination, office administration or executive assistance will be advantageous.
- Candidates who have previously supported entrepreneurs, founders, business owners or senior management will be preferred.

Employment & Compensation The successful candidate will be employed by Grumpy Foods Pvt Ltd and will primarily support its Chennai operations, with additional administrative coordination responsibilities for SGPC UAE. Compensation will be commensurate with the candidate's experience, capability and suitability for the role and is negotiable for the right candidate.

📌 Operations & Logistics Coordinator (Chennai)
🏢 Grumpy Foods
📍 Chennai