Role details:

Procure-to-Pay (P2P) Operations

- Manage purchase requisition (PR) creation, review, and processing.
- Convert approved requisitions into purchase orders (POs) within ERP systems (SAP S4 HANA and Smart Source).
- Monitor PO status and follow up with suppliers for order confirmations and deliveries.
- Ensure timely goods receipt (GRN) and service entry processes.
- Support invoice reconciliation and resolve three-way matching exceptions (PO, GRN, Invoice).
- Coordinate with Accounts Payable for payment-related queries and invoice processing issues.

Supplier Management

- Communicate with suppliers regarding order status, delivery schedules, invoice discrepancies, and payment updates.
- Track supplier performance on delivery, quality, and responsiveness.
- Maintain supplier records, contracts, and procurement documentation.

Compliance & Reporting

- Ensure procurement transactions are compliant with company policies and audit requirements.
- Maintain accurate procurement records and supporting documentation.
- Generate periodic reports on PRs, POs, invoice status, savings, and procurement metrics.




- Support internal and external audit activities related to procurement transactions.

Stakeholder Management

- Collaborate with business users, finance, legal, and suppliers to resolve procurement issues.
- Guide internal customers on procurement processes and system requirements.
- Escalate sourcing or payment issues to senior procurement team members when required.

Procurement & Sourcing Support

- Support sourcing activities for indirect sourcing, mainly the MRO category
- Obtain quotations from approved suppliers and perform basic commercial comparisons.
- Assist in supplier onboarding and vendor master data management.
- Ensure adherence to procurement policies, approval matrices, and sourcing procedures.
- Coordinate with stakeholders to understand business requirements and support procurement planning.

EDUCATION/EXPERIENCE: Bachelor's degree in Engineering, Business Administration, Commerce, with any certification or added qualification on Supply Chain Management

2-6 years of rich & relevant experience in Procurement activities

📌 Officer (Bengaluru)
🏢 Viatris
📍 Bengaluru