Office Assistant

Location: Sewri, Mumbai

Experience: 1–3 years preferred

Employment Type: Full-time

About the Role

We are looking for a smart, efficient and tech-savvy Office Assistant who can independently handle day-to-day office coordination, documentation and administrative work. The ideal candidate should be highly proficient in MS Office and Advanced Excel, comfortable using AI tools, and have basic working knowledge of AutoCAD.

Key Responsibilities

- Manage day-to-day office administrative and coordination activities.
- Prepare, maintain and organize reports, records, quotations, documents and presentations.
- Create and manage Advanced Excel spreadsheets, including formulas, Pivot Tables, VLOOKUP/XLOOKUP, data validation, conditional formatting, charts and basic dashboards.
- Handle MS Word, Excel, PowerPoint, Outlook and other MS Office applications efficiently.
- Use AI tools such as ChatGPT and other productivity tools to improve efficiency, prepare documents, analyze information and automate routine tasks.
- Prepare basic AutoCAD drawings, layouts and modifications as required.
- Assist in preparing basic room layouts and technical drawings for customers/doctors.
- Maintain digital and physical filing systems.
- Coordinate with customers, vendors and internal team members whenever required.
- Assist with quotations, purchase orders, invoices,



reports and other office documentation.
- Perform internet research and compile information into clear reports or presentations.
- Handle miscellaneous office tasks independently and ensure work is completed within deadlines.

Required Skills
- Excellent knowledge of Advanced Excel – mandatory.
- Robust knowledge of MS Office Suite – Word, Excel, PowerPoint and Outlook.
- Practical knowledge of AI tools, especially ChatGPT and similar productivity tools.
- Basic AutoCAD knowledge with the ability to read, edit and create simple 2D layouts.
- Good typing, documentation and computer skills.
- Good English communication and written communication skills.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize work.
- Should be proactive, organized and willing to learn.
- Should be capable of working independently without constant supervision.

Preferred Candidate We are looking for someone who is smart, energetic, quick to learn and comfortable with technology. The candidate should be able to take ownership of routine office work and find efficient ways of completing tasks rather than requiring step-by-step instructions.

Pay: ₹15,000.00 - ₹22,000.00 per month

Language

- English (Preferred)

Work Location: In person

📌 Office Assistant (Mumbai)
🏢 Xtronics Imaging Systems
📍 Mumbai