Job Responsibilities for the Position in the Administration/Purchasing/Warehouse Logistics Departmen at SciTech Europe

Purchasing:

- Requesting quotes from suppliers
- Preparing quotes
- Placing orders with suppliers
- Confirming orders
- Monitoring orders and tracking delivery deadlines
- Filing invoices and entering them into DATEV
- Warehouse management for SciTech (current)
- Packaging & shipping to India
- Special shipments: organizing freight forwarding orders when machinery or other items need to be packaged and shipped to India.
- Establishment of a central warehouse in Müllheim for the European market
- Warehouse management, inventory, etc.
- SAP implementation: Purchasing, Materials Management, and Warehouse Management modules

Administration:

- Invitation letters for Indian colleagues
- Preparing hardware for recent Indian colleagues or new colleagues in general. Also, communicating with the IT service provider (Bürgelin).
- Maintaining the inventory list of hardware equipment: laptops, monitors, etc.
- Helping to organize visitors’ stays at the Müllheim location, including hotel reservations, transfers, etc.




- Creating or modifying files (Excel, Word, PDF, etc.) for senior management
- Supporting senior management
- Mentoring new Indian colleagues

SciTech Building Management and Off-Campus Housing:

- Point of contact for questions and issues regarding off-campus housing
- Handle all administrative tasks, including but not limited to: building cleaning, errands, and responding to inquiries from government agencies
- Repairs are carried out
- Organization, organizational systems, and maintenance are managed—and, in some cases, carried out—both within the building and off-site
- Organizing projects, e.g., camera surveillance, the CDG additional space project, etc.

Warehouse Logistics:

- Handling all shipping (international and domestic), e.g., preparing documentation
- Customs clearance
- Packaging
- Forklift certification, if possible!
- Goods receipt
- Hiring transportation companies (including air freight)
- Preparing packing lists and shipping documents

📌 Lead, Admin, SciTech Europe, Germany (Delhi)
🏢 ACG
📍 Delhi