Key Roles &

- Responsibilities

1. Import Operations

- Handle complete import documentation and shipment coordination.

- Coordinate with overseas suppliers, freight forwarders, CHA/customs brokers, and transporters.

- Monitor shipment schedules and ensure timely clearance of imported materials.

- Track shipments from dispatch to delivery at the factory/warehouse.

- Verify shipping documents such as:

- Commercial Invoice

- Packing List

- Bill of Lading / Airway Bill

- Certificate of Origin

- Insurance Documents

- Bill of Entry

- Ensure proper classification of imported goods and availability of required documents.

1. Advance Authorization / Advance Licence Management

- Handle import activities against Advance Authorization issued under DGFT provisions.

- Maintain records of licenses, authorizations, quantities, values, and validity periods.

- Monitor license utilization and balance quantities.

- Coordinate for amendments, extensions, transfers, or other required actions related to Advance Authorization.

- Maintain proper documentation for duty-free imports under applicable authorizations.

- Coordinate with internal teams and consultants for license-related compliance.

- Support the preparation and maintenance of documents required for Export Obligation (EO) fulfillment and license closure.

1. Customs &
- Regulatory Compliance

- Coordinate with CHA/customs brokers for timely filing and clearance of import consignments.

- Ensure compliance with applicable customs, DGFT, and other statutory requirements.

- Review Bill of Entry details and duty calculations.

- Maintain records of customs duty payments, exemptions, and duty-free imports.

- Coordinate with finance for duty payments and related documentation.

1. Documentation &
- Record Management





- Maintain complete import files and shipment-wise documentation.

- Update import trackers, MIS reports, and license utilization records.

- Maintain records for audits and statutory inspections.

- Ensure timely submission of documents to internal departments and authorities.

1. Cost Control &
- Coordination

- Monitor freight, customs duty, clearing, transportation, and other import-related costs.

- Coordinate with procurement and finance departments for timely payment processing.

- Identify opportunities to reduce import clearance delays and logistics costs.

- Follow up with suppliers and service providers for pending documents.

Required Skills &

- Competencies

- Strong hands-on experience in end-to-end import operations.

- Knowledge of Advance Authorization / Advance Licence procedures.

- Good understanding of DGFT and Customs documentation.

- Experience in coordinating with CHA, freight forwarders, shipping lines, and overseas suppliers.

- Knowledge of import duty structure and exemption procedures.

- Strong documentation and record-keeping skills.

- Valuable knowledge of MS Excel and ERP systems.

- Strong communication and follow-up skills.

- Ability to work independently and handle multiple import shipments.

Educational Qualification

- Graduate in Commerce, Business Administration, Supply Chain, Logistics, or related field.

- Diploma/Certification in EXIM, International Trade, or Logistics will be an added advantage.

Experience

- 3–7 years of relevant experience in Import / EXIM operations.

- Minimum hands-on experience in import documentation and customs clearance coordination.

- Experience in Advance Authorization / Advance Licence management is preferred.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Import Documentation Executive (Udupi)
🏢 GPPL
📍 Udupi