Event & External Relations Executive

Location: Bhopal, Madhya Pradesh

Employment Type: Full-time

Industry: Education / Events

Job Summary

We are looking for an organized and proactive Event & External Relations Executive to support event-related coordination, external communication, documentation, and follow-ups with invitees, guests, dignitaries, celebrities, speakers, and other stakeholders.

Key Responsibilities

- Maintain proper records, files, databases, and event-related documentation.
- Draft official letters, invitation letters, emails, and other correspondence.
- Coordinate with external invitees, guests, dignitaries, celebrities, speakers, and other stakeholders.
- Follow up with invitees regarding invitations, availability, confirmations, schedules, and participation.
- Maintain an updated tracker of invitations sent, responses received, confirmations, and pending follow-ups.
- Coordinate with internal departments and external stakeholders for smooth execution of events.
- Assist in coordinating guest schedules, travel, accommodation, hospitality, transportation, and other requirements.
- Ensure timely communication with external guests and concerned internal teams.
- Prepare event-related reports, status updates, and documentation for management.




- Handle general administrative and coordination activities related to events.
- Support the team during events and manage last-minute coordination requirements.

Required Skills
- Excellent verbal and written communication skills.
- Good letter and email drafting skills.
- Strong follow-up and coordination skills.
- Good record-keeping and documentation abilities.
- Proficiency in MS Office, especially Word and Excel.
- Ability to communicate professionally with senior officials, guests, celebrities, and external stakeholders.
- Good organizational and time-management skills.
- Ability to handle multiple tasks and work under deadlines.

Qualification & Experience
- Graduate in any discipline.
- 1–4 years of experience in event coordination, administration, guest relations, external relations, public relations, or a similar role.
- Experience in coordinating with external guests, dignitaries, speakers, or celebrities will be an advantage.

Preferred Candidate A candidate who is confident, presentable, professional in communication, robust in follow-up, and capable of independently coordinating with multiple stakeholders. Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

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