Founder’s Office Executive / Executive AssistantLocation: Kudlu Gate, Bangalore

Workplace Type: On-site

Experience: Freshers to 4 Years

Qualification: MBA – Mandatory

Salary: Up to ₹3.36 LPA

Employment Type: Full-time

About the RoleWe are looking for an energetic, highly organized and proactive Founder’s Office Executive / Executive Assistant to work closely with our Founders and support them with business coordination, follow-ups, meetings, office activities and external engagements.

This is not a conventional administrative role. You will work directly with the Founders and gain hands-on exposure to business development, recruitment, client management, operations, sales and entrepreneurship.

The ideal candidate should be confident, well-organized, proactive and comfortable taking ownership of tasks in a fast-paced startup environment.

Key ResponsibilitiesFounder Support

- Manage and coordinate the Founders’ calendars, meetings and appointments.
- Schedule, confirm and reschedule meetings as required.
- Maintain daily lists of important meetings, calls, follow-ups and pending actions.
- Prepare meeting notes and track action items.
- Remind Founders about important deadlines, commitments and follow-ups.
- Support the Founders with day-to-day business coordination.

Calls & • Follow-ups
- Make skilled calls to clients, prospects, vendors, candidates and other stakeholders.
- Follow up on meetings, proposals, requirements, payments and pending actions.
- Maintain structured follow-up trackers.
- Ensure important follow-ups are completed on time.
- Escalate important or delayed matters to the Founders.

Business Development Support
- Assist the Founders with scheduling client and prospect meetings.




- Support initial outreach and follow-ups when required.
- Maintain lead and prospect information.
- Coordinate demos, business meetings and discussions.
- Assist in preparing basic presentations and business documents.

Office & • Team Coordination
- Track important day-to-day office activities.
- Coordinate with team members and Team Leads on pending tasks.
- Follow up on internal deadlines and reports.
- Identify operational issues and bring them to the Founders’ attention.
- Follow up with recruiters and Team Leads regarding assigned activities.
- Maintain basic task and status trackers.

Events & • External Meetings
- Accompany Founders to selected client meetings, networking events and business events.
- Assist with event registrations and coordination.
- Collect business cards and potential lead information.
- Maintain event-related follow-up information.
- Represent the company professionally during external engagements.

Documentation & • Reporting
- Prepare basic Excel/Google Sheets trackers.
- Prepare meeting summaries and follow-up lists.
- Assist with presentations, reports and business documents.
- Maintain organized digital records.
- Prepare daily or weekly status updates when required.
- Maintain confidentiality of employee, client and business information.

Candidate Profile




- Excellent communication and interpersonal skills.
- Strong verbal and written English.
- Confidence in making professional calls.
- Strong follow-up and coordination skills.
- Excellent organizational and multitasking abilities.
- Proactive, energetic and responsible personality.
- Good working knowledge of MS Excel/Google Sheets, Word/Google Docs and email.
- Professional appearance and behaviour.
- Willingness to attend business events and external meetings.
- Ability to maintain confidentiality.
- Ability to work independently with limited supervision.
- Comfortable working in a fast-paced startup environment.

Freshers Are WelcomeFreshers with an MBA are encouraged to apply. For freshers, we will focus more on:

- Communication skills
- Confidence
- Energy and enthusiasm
- Ownership and responsibility
- Learning ability
- Common sense and problem-solving
- Professionalism
- Follow-up ability

Prior Executive Assistant experience is not mandatory. What You Will LearnThis role provides direct exposure to:

- Entrepreneurship
- Business development
- Sales
- Client management
- Recruitment
- Operations
- Corporate meetings
- Networking
- Business events
- Founder-level decision-making

Important Requirements
- Comfortable working from office in Kudlu Gate, Bangalore.
- MBA qualification is mandatory.
- Experience range: Freshers to 4 years.
- Comfortable making frequent professional calls.
- Willing to attend events and external meetings with Founders.
- Comfortable handling multiple priorities.
- Strong sense of responsibility and confidentiality.
- Comfortable working in a fast-paced startup environment.

📌 Founder’s Office Executive / Executive Assistant (India)
🏢 Helios Systems Asia
📍 India