Founder’s Office – Chief of Staff

About Mantara

Mantara is building a portfolio of ventures.We operate with a strong bias for execution, ownership, and measurable outcomes.

About the Role

This role sits at the center of execution.You act as the founder’s execution arm. Not an assistant, not a coordinator. You make sure things actually move.

You convert conversations into actions, actions into outcomes, and outcomes into visibility. If something slips, you catch it. If something is unclear, you structure it. If something is stuck, you unblock it.

Reporting Line - Reports directly to the Founder

Core Responsibility

1. Communication Proxy

You represent the founder’s intent across the org.

- Convert founder inputs (calls, notes, discussions) into clear action items
- Draft and send structured follow-ups across teams
- Ensure clarity on expectations, priorities, and timelines
- Maintain consistency in communication across stakeholders

2. Accountability Engine You own follow-through across teams.

- Track all critical tasks, decisions, and dependencies
- Ensure owners, deadlines, and status are always visible
- Push for updates before deadlines, not after
- Escalate early when things are slipping

3. Meeting & Relationship Management You make meetings productive and relationships tight.

- Prepare agendas with clear outcomes
- Capture decisions and assign actions live
- Ensure post-meeting follow-ups go out immediately
- Manage external/internal stakeholders with context and continuity

4. Special Projects & Execution You take ownership of high-priority, unstructured work.

- Break down ambiguous problems into structured execution plans
- Drive high-priority, cross-functional initiatives
- Step in and take ownership where gaps exist
- Focus on outcomes, not just coordination

Success Metrics 1. Execution Reliability

- 90%+ on-time completion rate across founder-priority tasks




- <10% tasks requiring follow-up from founder for closure
- Zero critical misses on high-priority initiatives

2. Accountability & Visibility

- 100% of key tasks tracked with clear owners, deadlines, and status
- Daily/weekly visibility systems maintained with no gaps
- Escalations raised before deadlines in 95%+ of risk cases

3. Communication & Decision Flow

- All key meetings result in same-day action summaries and follow-ups
- Zero ambiguity feedback from stakeholders on task clarity
- Reduction in repeat clarifications or misalignment across teams

Ideal Profile

- 4–8 years experience

Background in:

- Founder’s Office
- Startup operations
- Consulting (strategy / ops heavy roles)
- Strong bias for execution and ownership
- Excellent written and verbal communication skills
- High clarity in thinking and structuring information
- Comfortable handling ambiguity, people and speed

What This Role Is Not

- Not an Executive Assistant role
- Not limited to calendar or coordination work
- Not a passive tracking role

Not for You If…

- You wait for instructions instead of driving action
- You avoid difficult follow-ups or escalation conversations
- You need clear SOPs before taking ownership
- You struggle to handle ambiguity or fast-moving environments
- You focus on activity over outcomes

Growth Path

- In 18–24 months, you will have visibility across all ventures and be in a position to lead a function or business unit, based on performance.

Significant Notes

- Shortlisted candidates will go through a paid 4-month probation period

Why This Role Matters

- You will directly impact how fast the company executes. This role works closely with the founder and has visibility across all functions.
- If you’re someone who thrives on ownership, speed, and solving messy problems , this will stretch you.

Pay: ₹30,000.00 - ₹80,000.00 per month

Benefits

- Flexible schedule
- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Founder’s Office – Chief of Staff , Sadashivanagar, Bengaluru (Sadashiva Nagar)
🏢 MANTARA
📍 Sadashiva Nagar