Finance Manager – Project Profitability & Cash Flow Management

Company: SMA Energy & Infra Pvt. Ltd.

Department: Finance & Commercial

Reporting To: Managing Director

Coordination With: Accounts, Operations, Projects, Purchase, Stores and Management

1. Role Objective

The Finance Manager will be responsible for daily monitoring of project-wise profitability, cash flow, working capital and financial commitments of the organisation. The person will work closely with the Accounts and Operations/Project teams to ensure that management has a clear, real-time view of:
- Project-wise profit/loss
- Actual cost versus budgeted cost
- Project-wise cash inflow and outflow
- Receivables and payables
- Upcoming payment commitments
- Material and subcontractor liabilities
- Billing and collection status
- Cash required for project execution
- Overall company liquidity and funding requirements The position will act as a financial control centre for the business, helping management take timely decisions on execution, procurement, payments and deployment of funds.

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1. Key Responsibilities

A. Daily Project Profitability Monitoring
- Prepare and maintain daily/weekly project-wise profitability reports.
- Monitor project revenue, billing, collections and actual expenditure.
- Compare Budgeted Cost vs Actual Cost vs Balance Cost to Complete.
- Track profitability at project level and identify projects where margins are declining.
- Monitor:

- Material cost
- Labour cost
- Subcontractor cost
- Transportation/logistics
- Site expenses
- Finance cost
- Overheads
- Other project-specific expenses

* Identify cost overruns immediately and report them to the MD/Operations Head.
- Calculate Estimated Final Project Cost and Expected Final Profit for every major project.
- Highlight projects where corrective action is required.

B. Daily Cash Flow Management
- Prepare and maintain a daily cash position of the company.
- Prepare rolling 7-day, 15-day and 30-day cash-flow forecasts.
- Monitor expected collections from customers against committed payments.
- Prepare daily/weekly funding requirements for management approval.
- Ensure sufficient liquidity for critical project activities.
- Prioritise payments based on:

1. Project urgency

2. Customer commitments

3. Material requirement

4. Statutory obligations

5. Vendor/subcontractor commitments

6. Overall cash availability

* Track bank balances, sanctioned limits, utilisation and available working capital. C. Coordination With Accounts Department
- Ensure Accounts provides updated information on:

- Receivables
- Payables
- Bank balances
- Vendor liabilities
- Customer outstanding
- GST/TDS/statutory liabilities
- Loans and finance obligations

* Reconcile project-wise financial data with accounting records.




- Ensure no major financial transaction remains unaccounted or incorrectly allocated to a project.
- Establish a daily finance reporting discipline between Accounts and Finance.

D. Coordination With Operations & Project Teams
- Obtain daily/weekly project execution updates from Operations.
- Link physical project progress with financial expenditure.
- Check whether expenditure is justified against actual project progress.
- Coordinate with Project Managers regarding:

- Material requirements
- Purchase commitments
- Subcontractor bills
- Site expenses
- Billing milestones
- Expected collections

* Ensure Operations does not commit expenditure without considering available project cash flow and profitability. E. Procurement & Vendor Payment Control
- Review major purchase commitments from a project profitability and cash-flow perspective.
- Analyse vendor payment schedules and negotiate payment priorities with Purchase/Operations.

Monitor advance payments and ensure timely adjustment/recovery.

Track material ordered, material received, material consumed and corresponding payments.

- Identify excess inventory or blocked funds in projects.

F. Receivables & Billing Control
- Closely monitor project billing against contractual milestones.
- Prepare project-wise billing and collection targets.
- Identify delayed bills, pending measurements, approvals, RA bills, certifications and payments.
- Coordinate with Operations/Commercial teams for faster billing and collection.
- Prepare an ageing report of receivables and escalate overdue amounts.

G. Project MIS & Management Reporting
- Project Profitability Dashboard For every major project, the Finance Manager should maintain:

Contract Value → Billing → Collection → Budget Cost → Actual Cost → Committed Cost → Balance Cost → Expected Final Cost → Expected Profit → Expected Margin %

The report should clearly show which projects are profitable, which are under pressure and where cash is getting blocked.

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1. Key Performance Indicators (KPIs)

Financial Control
- Daily cash-flow report accuracy: 100%
- Daily bank/cash position updated before management review.
- 7/15/30-day cash-flow forecast maintained continuously.

Project Profitability

- 100% major projects covered under project-wise profitability reporting.
- Monthly variance between estimated and actual project margin monitored.
- Immediate identification of major cost overruns.

Working Capital





- Reduction in overdue receivables.
- Improvement in collection cycle.
- Control over unnecessary advances and inventory.
- Optimisation of vendor payment cycle.

Management Reporting

- Daily cash-flow dashboard.
- Weekly project profitability report.
- Weekly receivables/payables report.
- Monthly project P&L; and cash-flow review.
- Early-warning report for projects with declining margins or cash shortages.

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1. Authority & Responsibility

The Finance Manager should have authority to question, verify and seek justification for any major project expenditure or financial commitment. However, final approval of major expenditure, borrowing, investments and strategic financial decisions will remain with the MD/authorized management.

The Finance Manager must act as an independent financial control function, rather than merely processing accounting information.

1. Candidate Profile

Qualification: CA / CMA preferred.

Alternatively, MBA Finance / M.Com / B.Com with strong project finance experience.

Experience

- 7–12 years preferred.
- Experience in EPC, infrastructure, solar, electrical, construction, water projects or similar project-based businesses strongly preferred.
- Must have experience in project costing, cash-flow management and working-capital control.

Skills

- Strong Excel/Google Sheets skills.
- Project-wise costing and MIS.
- Cash-flow forecasting.
- Financial analysis.
- Receivables/payables management.
- Budget vs actual analysis.
- ERP/accounting software knowledge.
- Strong coordination and follow-up skills.
- Most Important Personal Attributes The candidate must be:
- Numbers-driven
- Highly analytical
- Robust in follow-up
- Commercially practical
- Proactive rather than reactive
- Capable of challenging project/operations teams when financial discipline is required
- Comfortable working with incomplete or rapidly changing project information
- Able to give management an early warning before a financial problem becomes serious
- Daily Working Principle The Finance Manager should be able to answer the following questions every morning:

1. How much cash do we have today?
2. How much money will come in today/this week?
3. How much money must go out today/this week?
4. Which projects require cash urgently?
5. Which projects are currently profitable?
6. Which projects are losing margin?
7. Where is our money blocked?
8. Which customer payments are overdue?
9. What vendor/subcontractor payments are critical?
10. Will the company have sufficient cash for the next 7, 15 and 30 days?

Core Objective “No project should become loss-making without management knowing it, and no major cash requirement should come as a surprise to the MD.”

Pay: ₹800,000.00 - ₹1,200,000.00 per year

Work Location: In person

📌 Finance Manager – Project Profitability & Cash Flow Management (Dehradun)
🏢 M/s Sonic Engineering u0026 Automation
📍 Dehradun