Chrysalis high school Corporate office

Working Days (Monday to Saturday )2nd and 4th Saturday off

Locations : whitefield bangalore

- Event Planning & Strategy
- Plan and oversee all central and campus-level events across the school chain.
- Develop the annual event calendar in coordination with academic, marketing, admissions, and campus teams.
- Define event objectives, timelines, budgets, and execution plans.
- End-to-End Event Execution
- Take ownership of events from conceptualisation to closure.
- Ensure smooth execution of school events such as annual day, sports day, exhibitions, competitions, celebrations, award ceremonies, orientations, workshops, and special events.
- Ensure events are conducted consistently across campuses as per organisational standards.
- Campus Coordination
- Coordinate with Campus Heads, Academic Heads, Admin, HR, Marketing, Admissions, and other stakeholders.
- Clearly allocate responsibilities and timelines to respective campus teams.
- Monitor campus-level execution and provide support wherever required.
- Vendor & Partner Management
- Identify, evaluate, and coordinate with event vendors, production agencies, decorators, photographers, entertainers, artists, technical teams, etc.
- Negotiate commercials and ensure quality delivery within approved budgets.
- Maintain a reliable vendor database.
- Budget & Cost Management
- Prepare event budgets and obtain necessary approvals.
- Monitor expenses and ensure events are delivered within approved budgets.
- Track quotations, purchase orders, invoices, and vendor payments in coordination with Finance/Admin.
- Event Production & Logistics
- Oversee venue setup, stage, sound, lighting, branding, seating,



transportation, catering, security, registrations, and other logistics.
- Prepare detailed event checklists and run-of-show documents.
- Ensure all arrangements are completed within defined timelines.
- Brand & Experience
- Ensure all events reflect the school's brand standards and positioning.
- Maintain consistency in event quality, communication, branding, décor, and overall experience across campuses.
- Focus on creating engaging experiences for students, parents, employees, and guests.
- Risk Management & Safety
- Ensure appropriate safety, security, crowd management, emergency preparedness, and child-safety measures.
- Identify potential risks in advance and ensure contingency plans are in place.
- Team Management
- Lead and guide the event team and coordinate with campus event coordinators.
- Allocate responsibilities and monitor performance.
- Build event execution capability within campus teams.
- Post-Event Review
- Conduct post-event reviews and gather feedback from key stakeholders.
- Analyse event outcomes, attendance, expenditure, feedback, and challenges.
- Prepare event reports and recommend improvements for future events.

Key KPIs

- Events delivered on time and within approved budget
- Event quality and stakeholder satisfaction
- Campus compliance with event standards
- Vendor performance and cost optimisation
- Attendance/participation levels
- Number of event-related escalations
- Post-event feedback scores
- Timely closure of event documentation and payments
- Consistency of event experience across campuses

Pay: ₹10,592.58 - ₹36,480.14 per month

Perks

- Provident Fund

Work Location: In person

📌 Extracurricular Activities coordinator (Bengaluru)
🏢 Chrysalis High School
📍 Bengaluru