Key Responsibilities

- Ensuring delivery with commercial / financial terms specified in the PO/Contract.
- Ensuring timely creation of purchase orders in SAP MM &
- System coordination.
- Ensuring timely collection of post order documentation & sharing with stakeholders.
- Carry out monitoring & expediting activities in order to ensure that the contractual delivery date as mentioned in the P.O. is met without jeopardizing / hampering the overall Project Schedule.
- Coordinate &
- Lead the kick off meeting, if applicable for the ordered item.
- Develop a matrix for follow up. Follow-up with vendors for techno commercial documents (GTP, drawings, QAP, detailed manufacturing plan, Proforma Invoice, Bank Guarantees etc.).
- Ensure effective co-ordination for Invoice booking, ABG/PBG /BOE tracking.
- Ensure effective co-ordination with internal functions (Project Management, Design/Engineering, Planning, Finance etc.) for vendor documents approval and release of advance payments, if any.
- Timely issuance of Manufacturing Clearance.
- Timely opening and monitoring of LC and amendments/ follow-up for LC acceptance.
- Follow-up / Expediting with suppliers & visit to vendors for on-time delivery. Monitors procurement & engineering schedules to ensure that the procurement deliverables are scheduled to meet project requirements.




- Ensuring timely receipt of Suppliers Progress Reports / status as per agreed frequency &
- Maintain supplier visit MOMs & co-ordination with vendors for adherence of committed action plans.
- Identify, mitigate and escalate procurement risks. Periodic updating of Procurement Progress Report, Identify the bottlenecks / constraints affecting the deliveries and prepare time bound action plan to resolve the same with support of various departments.
- Monitoring of delivery schedule till final delivery of material to the end user. Coordination with Finance for suppliers bill booking activities and release of suppliers payments. Co- ordination with F&C; for Price variation (PV) approval, PV Payments.
- Handling scrap case as per SOP & auction , Follow up for scrap approval/ invoicing & get the payments.
- Ensure timely availability of supplier representative at site for Erection / Testing / Commissioning
- Maintain & archive monthly MIS data/ Project health card/order reconciliations.
- Items to handle: All types of :
- Mandatory -1. AHUs 2. TFA ,3. HRW, 4.

Cooling

Tower, 5. FCU

- Additional - 6. Sheets, Ducting, 7.

Fabricated

Items ,8. Supports,Anchor Fastners &

- Hardwares etc.
- Filters 10. Air &
- Dirt Seperators.

📌 Executive–Coordinator - Procurement MEP (Mumbai)
🏢 Voltas Limited - A TATA Enterprise
📍 Mumbai