JOB PROFILE

Executive Secretary to Chairman ABHI Group & Founder President – GIBF-1 position

GIBF -Secretary and Director - 1 position

Contact Immediately on (phone hidden) or mail – [email protected]

- Age: above -30–45 Years-Female Candidate
- Education: Preferably from an English-medium background
- Personality: Pleasant, well-mannered, confident, and presentable
- Experience: Well-matured and responsible
- Career Stability: Candidates should have a stable employment history and demonstrate consistency in their previous job roles.

Position Overview We are looking for a smart, confident, highly organized and proactive Executive Secretary to directly support the Chairman of ABHI Group & Founder President of Global India Business Forum (GIBF).

The position requires excellent communication, robust coordination and administrative capabilities, professional presentation, confidentiality, and the ability to work effectively with corporate leaders, government officials, diplomats, vendors, customers and internal teams.

Key Responsibilities

- Executive & Administrative Support
- Manage Chairman’s daily schedule, appointments, meetings and priorities.
- Coordinate internal and external meetings and follow up on decisions/action points.
- Maintain key documents, correspondence, records and databases.
- Handle confidential and sensitive information professionally.
- Communication & Correspondence
- Excellent written and spoken English communication.
- Draft professional emails, letters, invitations, meeting notes and official correspondence.
- Communicate confidently with senior corporate executives, government officials, embassies and other stakeholders.
- Good telephone and WhatsApp communication etiquette.
- Computer & Presentation Skills
- Strong knowledge of MS Office – Word, Excel,



PowerPoint and Outlook.
- Ability to independently prepare professional PowerPoint presentations, reports, proposals and meeting documents.
- Good internet research and data-management skills.
- Comfortable using modern digital and AI productivity tools.
- Event & Meeting Coordination
- Coordinate GIBF business forums, conferences, corporate meetings and VIP programs.
- Manage invitations, confirmations, delegate information and follow-ups.
- Coordinate with venues, hotels, event agencies, vendors and internal teams.
- Support protocol and hospitality arrangements for VIP guests and international delegates.

- Travel Coordination
- Arrange domestic and international travel schedules, flights, hotels and local transportation.
- Prepare complete travel itineraries and meeting schedules.
- Must be ready to travel with the Chairman/team whenever required.

- Business Coordination
- Coordinate with customers, vendors, accounts department, business associates and internal departments.
- Track quotations, invoices, payments and pending matters in coordination with the Accounts team.
- Maintain databases of customers, vendors, business contacts and important stakeholders.
- Follow-up & Execution
- Strong follow-up skills with the ability to get work completed within deadlines.
- Track instructions given to different departments and report progress to the Chairman.




- Identify pending matters proactively rather than waiting for reminders.
- Ability to handle multiple assignments simultaneously.

Essential Skills & Qualities

- Graduate/Postgraduate with good academic and professional background.
- Excellent English speaking and writing skills; Hindi and Marathi will be an advantage.
- Strong MS Office and PowerPoint presentation skills.
- Excellent administration, coordination and organizational ability.
- Smart, confident and professional personality.
- Strong interpersonal and negotiation skills.
- Proactive and solution-oriented attitude.
- Excellent time management and ability to prioritize.
- Ability to work independently with minimum supervision.
- High level of confidentiality, integrity and reliability.
- Good presence of mind and decision-making ability.
- Comfortable interacting with senior management and VIP stakeholders.
- Flexible with working hours according to meetings, events and travel requirements.
- Willingness to travel within India and internationally when required.
- Ability to work under pressure and meet strict deadlines.

Preferred Experience 3–7 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, Administrative Coordinator or similar role supporting senior management/Chairman/CEO/MD will be preferred.

Ideal Candidate The ideal candidate should be more than a traditional secretary. We are looking for a dependable Executive Secretary who can act as a strong coordination and execution link between the Chairman and various businesses, GIBF teams, corporate leaders, government departments, embassies and other stakeholders.

Location: Pune

Position: Full-Time

Reporting To: Chairman – ABHI Group & Founder President – GIBFRole & responsibilities

Preferred candidate profile

📌 Executive Secretary To Chairman _ ABHI Group & Founder President _ GIB (Pune)
🏢 Abhi Impact Logistics Solutions
📍 Pune