We are looking for an experienced Executive Assistant who will work directly with the Managing Director and take ownership of his daily schedule, coordination, priorities, and follow-ups.

Day-to-Day Responsibilities

- Manage the Managing Director’s calendar, meetings, appointments, and daily schedule
- Coordinate domestic and international travel, including flights, hotels, transport, and itineraries
- Schedule and coordinate internal and external meetings
- Track tasks assigned by the Managing Director and follow up with teams until closure
- Maintain daily priorities, reminders, deadlines, and pending action items
- Coordinate with department heads, internal teams, clients, vendors, and external stakeholders
- Prepare meeting notes, presentations, reports, and required documents
- Manage correspondence, records, confidential documents, and expense-related documentation
- Handle urgent and time-sensitive coordination requirements
- Ensure smooth day-to-day functioning of the Managing Director’s office

Tech & AI

- Highly tech-savvy and comfortable with digital productivity tools
- Strong working knowledge of AI tools for research,



summaries, meeting preparation, documentation, and follow-ups
- Comfortable using calendars, task-management platforms, automation tools, and up-to-date workplace software
- Able to quickly adopt new technology and improve workflows

Preferred Profile

- 7+ years of experience as an Executive Assistant, Executive Coordinator, Founder’s Office professional, or similar role
- Experience supporting senior leadership, promoters, founders, or Managing Directors preferred
- Real estate, corporate, media, or fast-paced business environment experience preferred
- Strong communication and coordination skills
- Excellent follow-up discipline and attention to detail
- High ownership, discretion, and ability to work independently
- Flexible with travel, extended hours, and field coordination when required
- Ahmedabad-based candidates preferred
- If you are highly organised, proactive, tech-forward, and strong at getting things done, we would like to hear from you.

📌 Executive Assistant to Managing Director (Ahmedabad)
🏢 Shivalik Group
📍 Ahmedabad