We are looking for a highly organised, proactive and dependable Executive Assistant to the Director to support the Director in managing day-to-day business and personal coordination.

This is not a conventional receptionist or secretarial role. The selected candidate will work closely with the Director and play an important role in ensuring that meetings, appointments, tasks, follow-ups and commitments are properly organised and completed on time.

The ideal candidate should be someone who enjoys organising work, following up with people, taking ownership and ensuring that important matters do not get missed.

Key Responsibilities1. Calendar & Appointment Management

- Manage the Director's calendar, meetings and appointments.
- Schedule, confirm, reschedule and coordinate meetings.
- Send timely reminders and ensure there are no scheduling conflicts.
- Prepare a daily schedule and highlight important priorities.

1. Task & Follow-up Management

- Maintain a central tracker of tasks assigned by the Director.
- Record the task, responsible person, deadline and current status.
- Regularly follow up with employees, vendors, suppliers and other parties.
- Ensure tasks are followed up until completion and closure.
- Escalate delayed or critical matters to the Director.

1. Employee & Business Coordination

- Coordinate with different team members regarding tasks assigned by the Director.
- Collect updates and maintain the status of ongoing work.
- Ensure agreed action points from meetings are communicated and tracked.
- Help improve accountability and timely execution across routine operations.

1. Meeting Coordination

- Schedule and coordinate internal and external meetings.
- Prepare meeting agendas when required.
- Record important decisions and action points.




- Follow up with the concerned persons after meetings to ensure execution.

1. Communication Support

- Coordinate routine communication through phone, WhatsApp and email.
- Follow up on pending emails and messages.
- Prepare drafts, summaries and information for the Director when required.
- Professionally communicate with employees, suppliers, customers and other business contacts.

1. Reporting & Organisation

- Prepare simple daily and weekly reports on pending and completed tasks.
- Maintain organised records of important documents, quotations, contacts and communications.
- Maintain a list of matters awaiting action from employees, vendors or external parties.
- Identify overdue tasks and bring significant issues to the Director's attention.

1. Research & Administrative Support

- Conduct basic research and collect information when required.
- Compare quotations, options or information and prepare summaries.
- Assist with travel arrangements, appointments, events and other coordination requirements.
- Support selected personal administrative and coordination tasks of the Director when required.

Candidate Requirements
- Excellent organisational and follow-up skills.
- Strong verbal and written communication skills in English.
- Tamil and/or Hindi communication ability will be an advantage.
- Comfortable using Microsoft Excel, Google Sheets, Email,



WhatsApp and online tools .
- Ability to manage multiple tasks and priorities.
- Strong attention to detail.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Proactive attitude and willingness to take ownership.
- Comfortable following up firmly and professionally with different people.
- Ability to work independently without requiring constant supervision.

Preferred Profile We are particularly interested in candidates with experience or interest in:
- Executive Assistant / Personal Assistant roles
- Administration
- Operations coordination
- HR coordination
- Office management
- Project coordination
- Business support

Freshers with exceptional organisational ability, communication skills and a proactive attitude may also be considered. What We Are Looking For The right candidate should not simply wait for instructions throughout the day. We are looking for someone who can maintain a clear overview of pending work, identify what requires follow-up and ensure that commitments are not forgotten.

The ability to organise, track, follow up and close tasks will be more important than simply having previous experience as a secretary.

Growth Opportunity The selected candidate will work closely with the Director and gain exposure to business operations, e-commerce, management, employee coordination and decision-making processes.

As the business grows, there will be opportunities for increased responsibility and career growth based on performance.

How to Apply

- Interested candidates may send their CV along with a brief introduction highlighting their relevant experience and why they believe they are suitable for this role.

📌 Executive Assistant to Executive Director (Coimbatore)
🏢 Suman Tex
📍 Coimbatore