Job Title: Executive Assistant to the Director / Managing Director

Location: Churchgate, Mumbai (On-site)

Employment Type: Full-time, Permanent

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to provide comprehensive, high-level administrative and strategic support to our Director/Managing Director. Serving as the primary point of contact, you will manage complex schedules, coordinate critical cross-functional business operations, and streamline daily communications to maximize executive efficiency.

Key Responsibilities

Calendar & Schedule Management

· Optimize agendas by managing complex, fluid corporate calendars.

· Coordinate travel arrangements, including flights, accommodation, and detailed itineraries.

· Prioritize requests for meetings, resolving scheduling conflicts proactively.

Communication & Liaison

· Filter incoming communications, acting as a strategic gatekeeper.

· Draft correspondence, including formal emails, corporate letters, and internal memos.

· Facilitate communication between executive leadership and cross-functional team heads.

Meeting & Event Coordination

· Organize board meetings, corporate presentations, and stakeholder reviews.

· Prepare materials by compiling agendas, briefs, and presentation decks beforehand.

· Record minutes of meetings and rigorously track follow-up action items.





Operations & Project Support

· Track key deliverables across marketing, sales, digital, and finance departments.

· Handle sensitive corporate documentation with absolute confidentiality.

· Process expenses, invoices, and administrative filings accurately.

Required Skills & Qualifications

Experience & Education

· Proven tenure as an Executive Assistant, Personal Assistant, or Secretary to senior leadership.

· Industry preference in consulting, premium goods, legal, or finance is highly valued.

· Bachelor’s degree in Business Administration, Communications, or a related field.

Technical & Core Competencies

· Advanced mastery of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

· Exceptional fluency in written and spoken English, with robust verbal articulation.

· Refined interpersonal skills suited for interactions with high-level corporate stakeholders.

Traits & Behavioural Attributes

· High discretion in safeguarding sensitive, confidential company data.

· Sharp problem-solving capability to manage sudden operational schedule changes.

· Strong organization skills to multitask efficiently under tight project deadlines.

Pay: ₹28,000.00 - ₹35,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Executive Assistant to Director (Churchgate)
🏢 Valor Estate Ltd (Formerly known as DB Realty)
📍 Churchgate