Role & responsibilities

- Coordinate and manage the executive's schedule, including arranging meetings, appointments, and travel plans.

- Handle incoming and outgoing communications, emails, and phone calls on behalf of the executive.

- Draft, review, and edit documents, presentations, and reports.

- Maintain an organized and efficient office workplace.

- Manage files, records, and confidential information. Prepare agendas, documents, and presentations for meetings.

- Attend meetings, take minutes, and follow up on action items.

- Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. Monitor, track, and reconcile expenses.

- Prepare expense reports and ensure adherence to budget guidelines.

- Assist in the planning, execution, and tracking of various projects.

- Collaborate with cross-functional teams.

- Act as a point of contact between the executive and internal/external stakeholders.

- Build and maintain relationships with clients, partners, and team members.

- Prioritize tasks and deadlines,



ensuring that urgent matters are addressed promptly.

- Conduct research, gather data, and compile information to support decision-making and strategic initiatives.

- Handle sensitive information with discretion and maintain a high level of confidentiality.

- Identify challenges and proactively find solutions to streamline processes and improve workflow.

Preferred candidate profile

- Prior experience as an Executive Assistant or in a similar administrative support role is often required.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.

- Experience with project management and communication tools is a plus.

- Expertise in managing time effectively, ensuring that deadlines are met, and tasks are completed efficiently.

- Experience managing projects and tasks, ensuring they are completed on time and within budget.

📌 Executive Assistant To Chief Executive Officer (Thane)
🏢 Itvedant
📍 Thane