Key Responsibilities

Schedule Management &

- Prioritization

- Proactively manage the executive's calendar, prioritizing appointments, meetings, and deadlines to maximize productivity.

- Schedule internal and external meetings, coordinate with attendees, and ensure required resources are available.

- Anticipate potential conflicts and propose proactive solutions to maintain a smooth schedule.

Communication Facilitation &

- Gatekeeping

- Serve as the primary point of contact for the executive, screening and managing calls, emails, and inquiries.

- Draft and compose professional, concise email responses and correspondence on behalf of the executive.

- Proofread high-quality documents, presentations, and reports, tailored to the executive’s needs.

- Ensure the executive receives only the most relevant and timely communication.

Travel Management &

- Logistics

- Manage all aspects of business travel including flight bookings, hotel reservations, ground transportation, and visas (as required).

- Prepare comprehensive itineraries aligned with the executive’s schedule and preferences.

- Anticipate travel disruptions and develop contingency plans.





Office Management &

- Project Support

- Organize and maintain productive filing systems for critical information access.

- Prepare meeting agendas, materials, and presentations to facilitate productive discussions.

- Oversee office supplies and equipment, ensuring timely replenishment.

- Manage and prioritize administrative tasks, delegating as needed for workflow efficiency.

Qualifications

- Bachelor’s degree in Business Administration, Communications, or related field (preferred).

- 3–5 years of progressive administrative experience supporting senior executives.

- Strong organizational and time management skills with ability to prioritize and meet deadlines under pressure.

- Excellent communication, interpersonal, and writing skills with high attention to detail.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant tools (e.g., project management and calendar management software).

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Executive Assistant (Thaltej)
🏢 Inventiway Solutions
📍 Thaltej