Job Role

Executive Personal Assistant – Office of the CEO

- Work directly with the Chief Executive Officer (CEO) and serve as a key coordination link between the CEO, Office of the CEO, department heads, external stakeholders, investors, partners, and visitors.

- Understand the CEO’s priorities, instructions, and decisions and convert them into clear, actionable tasks.

- Coordinate with responsible teams, track progress, and ensure important instructions are completed on time.

- Manage executive schedules, meetings, travel arrangements, documentation, communication, and follow-ups.

- Prepare professional reports, presentations, meeting notes, briefing documents, and executive communications.

- Handle highly confidential organizational and executive information with strict discretion.

- Support the CEO and Office of the CEO in a fast-moving entrepreneurial workplace.

Key Responsibilities

CEO Office Coordination

- Report directly to the CEO and coordinate closely with the Head – Office of the CEO.

- Understand and accurately communicate instructions, priorities, and decisions from the CEO.

- Coordinate with managers and department heads on CEO-initiated activities.

- Maintain structured trackers for tasks, commitments, approvals, and instructions.





- Follow up with responsible stakeholders and provide progress updates.

- Ensure important instructions are not delayed or missed.

Executive Calendar & Time Management

- Manage and optimize the CEO’s calendar through effective priority management and time blocking.

- Schedule internal meetings, leadership reviews, investor meetings, client discussions, interviews, events, and external appointments.

- Identify scheduling conflicts and reorganize meetings according to business priorities.

- Ensure meetings have clear objectives and appropriate preparation.

- Coordinate with teams to ensure required information is available before meetings.

Meeting Management

- Organize leadership meetings, departmental reviews, board discussions, project meetings, and strategic sessions.

- Prepare meeting agendas in consultation with relevant stakeholders.

- Compile presentations, reports, briefing materials, and supporting documents.

- Attend selected meetings with the CEO.

- Prepare structured Minutes of Meeting (MoM).

- Record decisions, action items, responsible persons, deadlines, and follow-up requirements.

- Track meeting action items through to completion.

📌 Executive Assistant (Chennai)
🏢 JobTrade
📍 Chennai