Preferred candidate profile

- Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative coordination role.
- Experience supporting senior executives or leadership teams will be an advantage.
- Experience managing complex calendars, travel arrangements, meetings, and confidential information is preferred.

Education Bachelors degree in any discipline from a recognized university/institution.

Key Attributes

Organization | Communication | Calendar Management | Stakeholder Management | Travel Coordination | Confidentiality | Attention to Detail | MS Office | Multitasking | Follow-through

Role & responsibilities

- Manage and coordinate executive calendars, appointments, meetings, and schedules.
- Prioritize competing commitments and proactively resolve scheduling conflicts.
- Send meeting reminders and ensure timely attendance and preparedness.
- Serve as a key point of contact between executives and internal/external stakeholders.
- Screen and manage calls, emails, correspondence, and other communications.
- Draft, review, and coordinate professional communications on behalf of leadership.
- Organize meetings, conferences, leadership connects, and business events.
- Prepare meeting agendas, presentations, briefing documents, and other supporting materials.
- Record meeting minutes, track action items, and follow up with stakeholders to ensure closure.
- Plan and coordinate domestic and international business travel.




- Manage flight bookings, accommodation, ground transportation, itineraries, and travel documentation.
- Support travel expense claims, reimbursements, and related administrative activities.
- Maintain and organize confidential records, documents, and files.
- Prepare reports, presentations, spreadsheets, trackers, and other business documents.
- Perform data entry and maintain document management systems.
- Provide support for day-to-day administrative and operational requirements.
- Coordinate effectively with cross-functional and internal teams to drive timely completion of activities.
- Handle sensitive and confidential information with a high degree of professionalism and discretion.

Required Skills & Competencies

- Robust calendar management and scheduling skills.
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Ability to manage multiple priorities and work with minimal supervision.
- Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
- Strong attention to detail and follow-through.
- Professional interpersonal skills with the ability to interact confidently with senior stakeholders.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong coordination, follow-up, and problem-solving skills.
- Comfortable working in a fast-paced, deadline-driven environment.

📌 Executive Assistant III | EA | Bengaluru | Assurance National Leaders
🏢 Digiads Media
📍 Bengaluru