Key Responsibilities

1.

Executive

Assistance

- Manage the Founder’s calendar, meetings and appointments.

- Coordinate calls, meetings and follow-ups.

- Maintain daily task lists and ensure important actions don't get missed.

- Prepare basic presentations, documents, Excel sheets and reports.

- Coordinate with clients, vendors, team members and external partners on behalf of the Founder.

- Maintain important contacts, files and event-related information.

- Follow up relentlessly on pending tasks and commitments.

2.

Event

Coordination

- Assist in planning and executing corporate events, conferences, launches and experiences.

- Coordinate with venues, caterers, decorators, AV vendors, printers, fabricators, entertainers and other suppliers.

- Prepare event checklists, timelines, guest lists, vendor lists and production schedules.

- Coordinate registrations, guest movement, rooming lists, travel and logistics where required.

- Visit venues for inspections and coordinate setup.

- Be present on-site during events and ensure everything runs according to plan.





- Troubleshoot last-minute issues and coordinate quick solutions.

- Coordinate dismantling, vendor settlements and post-event follow-ups.

3. Client & Vendor Coordination

- Communicate with clients and vendors professionally through calls, WhatsApp and email.

- Collect quotations and compare vendor costs.

- Follow up for deliverables, deadlines and approvals.

- Ensure vendors deliver exactly what has been agreed.

- Maintain a database of reliable vendors and service providers.

4. Administration & Reporting

- Maintain event budgets, expense sheets and basic documentation.

- Coordinate invoices and payment follow-ups with the accounts team.

- Maintain event-wise folders and documentation.

- Prepare easy daily/weekly status reports for the Founder.

Pay: ₹10,029.42 - ₹20,000.00 per month

Education

- Bachelor's (Preferred)

Experience

- Benefits administration: 1 year (Preferred)

Language

- English (Preferred)

Work Location: In person

📌 Executive Assistance (Mumbai)
🏢 The Free Agency
📍 Mumbai