Role & responsibilities

1. Office & Factory Administration:

- Ensure productive day-to-day operations of the office and factory.
- Manage office supplies, stationery, housekeeping materials, and administrative inventory.
- Monitor and maintain office equipment, furniture, and company assets.
- Coordinate maintenance activities to ensure uninterrupted operations.

2. Facility Management:

- Maintain cleanliness, hygiene, and upkeep of office and factory premises.
- Coordinate with housekeeping and maintenance service providers.
- Ensure timely resolution of facility-related issues

3. RJC Compliance Management:

- Ensure 100% compliance with Responsible Jewellery Council (RJC) requirements.
- Maintain all RJC-related documentation and records.
- Coordinate internal and external audits.
- Track compliance action items and ensure timely closure.

4. Vendor & AMC Management

- Manage relationships with vendors and service providers.
- Coordinate Annual Maintenance Contracts (AMC) for equipment and facilities.
- Monitor vendor performance and service quality.
- Ensure timely renewal of contracts and agreements.

5. Invoice Verification & Processing:

- Verify vendor invoices against approved purchase orders, contracts, and services rendered.
- Coordinate with Accounts for timely processing and payment of invoices.
- Maintain records of vendor bills and payment status.

6. Safety & Compliance:

- Ensure availability and proper maintenance of safety equipment.
- Monitor compliance with workplace safety standards.
- Coordinate periodic inspections of fire and safety equipment.




- Support implementation of safety initiatives and awareness programs.

7. Employee Support & Onboarding:

- Provide administrative support during employee onboarding.
- Arrange workstation, ID cards, access requirements, uniforms, lockers and other joining formalities.

8. Event & Employee Engagement Coordination:

- Assist in planning and organizing internal events, workshops, training programs, celebrations, and company outings.
- Coordinate logistics, catering, venue arrangements, and event materials.
- Assist in smooth execution of employee engagement activities.

9. Travel & Logistics Management:

- Arrange travel bookings, accommodation, and local transportation for employees and visitors.
- Coordinate logistics requirements for business travel and official visits.

10. Inventory & Asset Management:

- Maintain records of administrative inventory and company assets.
- Conduct periodic verification of assets.
- Ensure optimum inventory levels and prevent shortages.

11. Cost Control:

- Monitor and control administrative expenses.
- Identify opportunities for cost optimization without compromising service quality.
- Track budget utilization for administrative activities.

12. Record Management:

- Maintain all administrative records, agreements, licenses, compliance documents, and statutory records.
- Ensure documents are updated, organized, and readily available for audits and inspections.

Preferred candidate profile Candidate with experience from the Manufacturing industry are preferred.

Please share your resume at [email protected] or contact - (phone hidden)

📌 Executive-Admin (Mumbai)
🏢 Aditya Findings
📍 Mumbai