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Role SummaryWe are looking for an experienced Purchase Manager to own end-to-end procurement for the organisation — from vendor management and day-to-day purchases to IT equipment and office stationery. The role requires strong negotiation skills, vendor relationship management, and the ability to keep procurement running smoothly across departments.

Key Responsibilities

- Manage the end-to-end vendor lifecycle: identification, evaluation, onboarding, contracting, and performance review of suppliers and service providers.
- - Proactively source and onboard new vendors across categories (IT, stationery, office supplies, services) to build a strong, competitive, and reliable supplier base.
- - Handle day-to-day purchase requests across departments, ensuring timely procurement, proper approvals, and adherence to internal purchase policy.
- - Own IT purchases — laptops, desktops, peripherals, networking equipment, and software licenses — in coordination with the IT team on specifications, budgets, and timelines.
- - Manage office stationery and consumables: track inventory, plan replenishment, and control wastage.
- - Negotiate pricing, payment terms, and service levels with vendors to optimise cost without compromising quality or delivery timelines.
- - Maintain up-to-date knowledge of product specifications and prevailing market rates to benchmark vendor quotes and validate pricing before approval.




- - Own inventory management for IT assets and office supplies — maintaining stock accuracy, setting reorder levels, and running periodic physical verification.
- - Raise and track purchase orders, maintain accurate procurement records, and ensure audit-readiness of all purchase documentation.
- - Coordinate with the Finance team for invoice verification, payment processing, and budget tracking.
- - Monitor vendor performance against agreed SLAs and escalate/resolve issues around delivery, quality, or compliance.
- - Maintain and periodically update an approved vendor list and asset/inventory registers for IT and office supplies.
- - Identify cost-saving opportunities and recommend process improvements in the procurement workflow.
- - Support annual procurement planning and budgeting in coordination with Finance and department heads.
- - Ensure vendor compliance on statutory documentation (GST, PAN, contracts/NDAs) before onboarding and payment release.

Key Skills

- Strong negotiator — consistently secures favourable pricing, payment terms, and SLAs from vendors.
- - Excellent at vendor management and sourcing — skilled at identifying and onboarding new, reliable vendors.




- - Deep knowledge of products and their respective market rates — able to benchmark quotes and spot overpricing.
- - Strong inventory management skills — accurate stock tracking, reorder planning, and wastage control.
- - Good command of MS Excel and procurement/ERP tools for tracking, reporting, and analysis.
- - Strong organisational and multitasking skills, with the ability to manage multiple vendors and purchase requests simultaneously.
- - Sound understanding of contracts, SLAs, and vendor compliance documentation.
- - Clear communicator with good cross-functional coordination across IT, Finance, and Admin.
- - High attention to detail and ownership when it comes to documentation, approvals, and audit trails.

Requirements

- Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or a related field.
- - 5–8 years of experience in procurement / purchase management, preferably in a technology, SaaS, or corporate administration environment.
- - Proven experience in vendor sourcing, negotiation, and contract management.
- - Working knowledge of IT hardware/software procurement is preferred.
- - Proficiency in MS Excel and procurement/ERP tools.
- - Strong organisational, multitasking, and follow-up skills.
- - Good communication and stakeholder management skills across departments.

What We OfferCompensation and perks will be shared during the interview process, in line with ThinkExam's internal policy. [To be confirmed by HR before publishing] How to Apply

- Interested candidates can share their resume at [Insert HR Email].

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